Admin, Finance & Operations Executive

Department: Operations & Project Support

Reporting To: Managing Director

Employment Type: Full-time, 6-day work week

Location: Chennai

Role Overview

We are looking for an organized Admin, Finance & Operations Executive to manage project documentation, Bank loan process, DISCOM (TNEB) net-metering, government subsidy tracking, and daily financial records. You're the operational backbone of the business the person who turns a signed deal into an approved, funded, closed-out project file.

Key Responsibilities

DISCOM & PM-Surya Ghar Processing

• Prepare, submit, and track all online applications including net-metering applications, NOCs, DISCOM (TNEB) approvals, Bank loan process and government subsidy filings.
• Maintain records of approvals, NOCs, and correspondence with authorities; follow up proactively on every pending application.
• Assist in building long-term working relationships with DISCOM (TNEB) and government contacts, not just transactional filings.

Quotations & Procurement

• Generate official customer proposals/quotations, holding the company's fixed margin.
• Track inventory dispatch and vendor payments; coordinate material sourcing with the company's dealer/vendor.

Bookkeeping & Invoicing

• Maintain basic financial accounts, track accounts receivable/payable, raise project invoices, and handle customer payment updates in coordination with the company's external CA.
• Assist the CA with documentation needed for periodic audits.

Documentation & CRM Updates

• Log all project milestones, utility approvals, and client files accurately in CRM and Google Workspace.
• Track every project file from quotation through final subsidy disbursement, and flag files at risk of delay.
• Coordinate across the rest of the small team Telecaller, Marketing, Solar Consultant, Installation Supervisor — to keep project timelines on track.
• Act as the primary point of contact for office operations in the Managing Director's absence.

Key Requirements

Education: A Bachelor's or Master's degree in Business Administration, Commerce, Finance, or a related field is preferred; however, strong organizational skills and relevant experience can substitute for the degree requirement.

Experience: Seeking candidates with 1–3 years of experience in back-office admin, liaison coordination, operations. Background in the Solar EPC sector is a major plus. We also welcome freshers who possess strong, practical administrative skills.

Language: Fluency in both written and spoken Tamil and English is mandatory. Knowledge of additional languages is a distinct advantage.

Skills & Competencies

Technical

• Advanced MS Excel/Google Sheets, MS Word
• Tally or Zoho Books; CRM software
• Comfort navigating the National Portal for Rooftop Solar and local TNEB/TANGEDCO/DISCOM net-metering portals

Behavioral

• High attention to detail and follow-up discipline across long, multi-week cycles
• Strong organizational skills — tracking multiple project files concurrently
• Good verbal and written communication for coordinating with authorities, vendors, and the CA

Other Requirements

• Occasional local travel for TNEB/DISCOM, bank, etc. for coordination

What We Offer

• Trainee pay 12,000/month (2 Months) 20,000/month on conversion to full-time
• Up to 5,000/month performance bonus, based on operational KPIs
• EPF & health insurance after conversion, per company policy; paid leave as per industry norms

Perks and benefits

Health insurance, Provident fund