Admin & Facilities Executive
Ncircle Tech · Pune · onsite · Posted 40d ago
Undisclosed1–3 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job_Description":"
Admin Facilities Executive (1-3 Years)
About the Role:
We are looking for a proactive and detail-oriented Admin Facilities Executive with 13 years of experience to manage daily office operations, vendor coordination, compliance support, travel arrangements, and employee services. The ideal candidate should have strong communication, time management, and problem\u2011solving skills.
Key Responsibilities:
Office Facility Management
- Manage office supplies inventory and place orders as needed.
- Maintain office premises, ensure smooth functioning, and arrange necessary repairs.
- Handle property management and coordinate with building/facility management teams.
- Manage security, housekeeping, and overall office upkeep.
- Address employee queries related to office administration and facilities. Vendor Compliance Management
- Organize and schedule meetings and appointments with vendors.
- Handle vendor management and negotiate services as required.
- Manage facility-related vendors such as cleaning, catering, and security.
- Support SEZ compliances, government and non-government statutory compliances.
- Manage renewals and realignments of Group Parent insurance policies.
- Manage renewal of liabilities insurance. Employee Lifecycle Support
- Assist with the onboarding process for new employees.
- Support the exit process, including coordination of formalities.
- Plan and execute employee engagement activities.
- Manage attendance tracking and reconciliation. Events Travel Management
- Support planning of corporate events and festival celebrations.
- Manage domestic and international travel arrangements, including VISA processing, flights, hotels, forex, etc.
- Support planning of corporate events and festival celebrations.
- Manage attendance tracking and reconciliation.
- Plan and execute employee engagement activities.
- Support the exit process, including coordination of formalities.
- Assist with the onboarding process for new employees.
- Manage renewal of liabilities insurance.
- Manage renewals and realignments of Group Parent insurance policies.
- Support SEZ compliances, government and non-government statutory compliances.
- Manage facility-related vendors such as cleaning, catering, and security.
- Handle vendor management and negotiate services as required.
- Organize and schedule meetings and appointments with vendors.
- Address employee queries related to office administration and facilities.
- Manage security, housekeeping, and overall office upkeep.
- Handle property management and coordinate with building/facility management teams.
- Maintain office premises, ensure smooth functioning, and arrange necessary repairs.