Admin & Facilities Executive

Role & responsibilities

Management Approval

To assist HoS during rate and vendor finalization

To analyse forecast requirement market rate, requirements, trend

analysis

Preparation for Management approval

2. Staff Bus monthly billing incl

additional KMS charges

Analyzing monthly bills before processing payment as per contract

terms

To check additional KMS and holiday

Calculate fuel hike and confirm for billing

Inclusion of any penalty and raise debit note

3. Registration of New Cars /

New Models / NOC

Capitalization of new cars with invoices

Obtain quote for insurance, compare and take advance from Finance

Producing new vehicles for MVI for inspection

Liaise with RTO for new vehicle registration

Allocate the car to EXEs and maintain original RC with HMIL

For new model, liaise with S&M and ARAI & STA for approval and

follow up for formalities

On obtaining, submit the approval for inspection

4. Road Tax & Fitness

On time payment of road tax for HMIL commercial vehicles

FC clearance through regular maintenance

For accidents, FC is mandate to ensure the same

5. Vehicle insurance

To get competitive quotes from insurance company

Compare and raise approval for lease quote

Monthly activity and ensure disposal vehicles are removed from the

list

Insurance mandate for any accident claims or verification

6. No Objection Certificate

Regular requirement to obtain NOC inorder to assist Delhi & other ROs

Submit relevant documents to RTO for NOC

Then coordinate with District Crime Branch further

Based on Police clearance, RTO will issue NOC to Other State RTO office

Then that State RTO will reconfirm and issue letter for permanent

registration process

7. Monthly Transport Committee

Meeting

Maintain cordial relation with Transport Committee / UUHE

Address the grievances and prepare detailed investigation

Resolution to petit issues and highlight Managements requirement

Prepare reply / justification to the points raised

8. Coordination during VVIP visits

To prepare convoy arrangements during VVIP movement

To assist HoS – Airport & Hotel during the entire visit

Preferred candidate profile

Any BE / BTech (full time)