Admin Executive
Prismforce · Pune · hybrid · Posted today
About a minute. You'll make an account on the way through.
About this role
Job Title: Admin Executive
## About the Role
We are looking for a proactive, organized, and detail-oriented Junior Admin to support day-to-day office administration and recruitment activities. The ideal candidate should have good communication skills, a willingness to learn, and the ability to coordinate effectively with candidates, employees, and external stakeholders.
## Key Responsibilities
### 1. Office Administration
- Manage day-to-day office administration and ensure smooth office operations.
- Maintain office supplies, stationery, inventory, and administrative records.
- Handle incoming and outgoing correspondence, courier services, and deliveries.
- Coordinate with vendors, service providers, and building management.
- Maintain and organize documents, files, and records.
- Assist with travel arrangements, meeting room bookings, and employee logistics.
- Ensure the office is organized and well-maintained.
- Support employee onboarding, office events, and other administrative activities.
### 2. Recruitment Support
- Support the HR and recruitment team with day-to-day hiring activities.
- Make calls to prospective candidates to discuss job opportunities and check their interest and availability.
- Follow up with candidates regarding interviews, feedback, and next steps.
- Schedule interviews and coordinate with candidates and interviewers.
- Share job descriptions and relevant information with candidates.
- Update candidate details, call status, interview schedules, and follow-up records.
- Assist in sourcing candidates through job portals and other recruitment channels, as required.
- Help maintain and update the recruitment database and applicant tracking records.
- Provide general coordination support to ensure a smooth recruitment process.
Required Skills and Qualifications
- Graduate in any discipline.
- 02 years of experience in administration, recruitment coordination, telecalling, or a similar role. Freshers with good communication skills may also apply.
- Good verbal and written communication skills.
- Comfortable making phone calls and speaking professionally with candidates.
- Basic knowledge of MS Office, especially Excel and Word.
- Strong organizational, follow-up, and coordination skills.
- Attention to detail and the ability to maintain accurate records.
- A proactive attitude, willingness to learn, and ability to multitask.
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