Admin Executive

Job Summary

We are looking for an experienced Admin Executive to manage day-to-day administrative activities at our manufacturing facility. The candidate should have hands-on experience in factory administration, statutory and factory compliances, vehicle entry/No Entry Permit processes, facility maintenance, vendor coordination, and general administration.

1. Factory Administration & Compliance

• Manage day-to-day administrative operations of the factory and office premises.
• Ensure timely completion and maintenance of factory-related compliances, licenses, registrations, and statutory records.
• Coordinate with government departments, authorities, consultants, and external agencies for compliance-related matters.
• Maintain proper documentation, registers, records, and compliance trackers.
• Support during inspections, audits, and visits by statutory authorities.

2. Vehicle No-Entry Permit / Movement Management

• Handle the No Entry Permit process for company/vendor vehicles entering or operating in restricted/no-entry zones.
• Coordinate with concerned authorities/agencies for obtaining and renewing vehicle entry permits.
• Maintain records of permits, vehicle documents, approvals, and validity dates.
• Ensure compliance with applicable traffic and local authority requirements.

3. Vendor & Service Provider Management

• Coordinate with housekeeping, security, maintenance, pest control, waste management, and other facility vendors.
• Follow up on vendor services and ensure work is completed as per requirements.
• Maintain vendor records, agreements, service reports, and related documentation.

4. General Administration

• Manage office/factory administrative requirements, stationery, consumables, and other essential supplies.
• Coordinate for cleanliness, hygiene, safety, and upkeep of the premises.
• Maintain administrative records and prepare regular reports for management.
• Support employee and factory-related administrative requirements.
• Assist HR and management in organizing inspections, events, meetings, and other administrative activities.

5. Store & Outlet Visits / Administration

• Conduct regular visits to Chokola stores/outlets to check administrative, facility, maintenance, housekeeping, and infrastructure requirements.
• Identify and report maintenance, cleanliness, safety, and facility-related issues and ensure timely closure.
• Coordinate with store/outlet teams and vendors for resolution of issues.
• Maintain a regular store/outlet visit checklist and report observations/action points to management.
• Monitor compliance with basic administrative standards across stores/outlets.

Key Skills & Competencies

• Strong knowledge of factory administration and statutory compliances.
• Hands-on experience in factory compliance documentation and coordination.
• Experience in No Entry Permit / vehicle entry permission processes will be preferred.
• Good knowledge of facility and maintenance coordination.
• Vendor management and negotiation skills.
• Good follow-up and coordination skills.
• Strong documentation and record-keeping abilities.
• Good communication and interpersonal skills.
• Ability to independently handle multiple administrative activities.

Educational Qualification

• Graduate in any discipline.
• Diploma/Degree in Administration, Facility Management, or a related field will be an added advantage.

Preferred Candidate Profile

• Candidates from food manufacturing, bakery, FMCG, manufacturing, or factory-based organizations with hands-on experience in factory administration, compliance, vehicle permits, maintenance, and facility management will be preferred.

Interested candidates can share their updated resume to [email removed]