Admin Executive

Location: Pune

Experience: 2-5 years

Employment Type: Full-time

Role Summary

We are looking for a proactive and responsible Admin Executive to manage day-to-day office administration and ensure smooth workplace operations. The role requires someone who is hands-on, organized, responsive, and comfortable taking ownership of administrative tasks in a fast-paced environment.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the workplace.
• Coordinate with vendors for housekeeping, maintenance, repairs, pantry, stationery and other office requirements.
• Supervise housekeeping and support staff and ensure tasks are completed on time.
• Maintain office supplies, consumables, assets and inventory records.
• Coordinate procurement and follow up with vendors for quotations, deliveries and invoices.
• Maintain records of AMCs, repairs, maintenance schedules and office-related documentation.
• Handle courier, dispatch, visitor management and general office coordination.
• Coordinate employee travel, accommodation and local transportation whenever required.
• Support meeting, event and internal activity arrangements.
• Track administrative expenses, bills and supporting documents and coordinate with the Finance team.
• Support employee onboarding/offboarding activities related to workspace, assets and administrative requirements.
• Ensure office cleanliness, safety, discipline and readiness at all times.
• Identify day-to-day operational issues proactively and ensure timely closure.
• Support HR and other teams with administrative requirements as needed.

Must-Have Skills

• Strong ownership and execution mindset.
• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Vendor management and basic negotiation skills.
• Ability to multitask and prioritize effectively.
• Good knowledge of MS Office / Google Workspace.
• Basic Excel and record-management skills.
• Attention to detail and ability to maintain accurate documentation.
• Ability to work independently in a fast-paced startup environment.

Soft Skills

• Strong communication and coordination
• Ownership and accountability
• Problem-solving and proactive approach
• Adaptability in a fast-paced environment