Admin Executive

Admin Executive

Company: Versa Drives Private Limited
Location: Idikarai, Coimbatore
Department: Administration / HR
Experience: 36 years
Preferred Candidate: Female candidates only

Job Summary

We are looking for a responsible, well-organised and professionally mature Admin Executive to manage our front office and administrative activities at our Idikarai facility.

The ideal candidate should have excellent communication skills in English and Tamil, a pleasant and confident personality, strong coordination skills and the ability to interact professionally with employees, visitors and management.

This role will involve Front Office Management, basic HR coordination, employee attendance, housekeeping supervision and scheduling/coordinating meetings for Managers.

Key Responsibilities

Front Office & Reception

• Manage the front office and reception area professionally.
• Attend incoming calls and handle visitors, customers and other stakeholders.
• Maintain a professional and welcoming environment at the reception.
• Coordinate incoming and outgoing communications.
• Handle routine administrative correspondence and documentation.

HR Coordination

• Maintain and monitor daily employee attendance.
• Coordinate basic HR and employee-related administrative activities.
• Assist HR in maintaining employee records and documentation.
• Coordinate joining formalities and other routine employee requirements.
• Support management in employee communication and administrative matters.
• Prepare and maintain regular attendance and administrative reports.

Housekeeping & Facility Coordination

• Supervise housekeeping employees and ensure cleanliness and discipline within the premises.
• Monitor daily housekeeping activities and allocation of responsibilities.
• Coordinate with housekeeping/support staff for smooth day-to-day operations.
• Ensure front office, meeting rooms and common areas are properly maintained.
• Escalate facility-related issues to the concerned Manager.

Management Coordination

• Schedule and coordinate meetings for Managers.
• Maintain meeting calendars and ensure timely communication to participants.
• Coordinate meeting rooms and other requirements.
• Follow up on routine administrative requirements assigned by Management.
• Handle confidential information with discretion and professionalism.

Required Skills

• Excellent spoken and written English communication Mandatory
• Excellent spoken and written Tamil communication Mandatory
• Hindi-speaking ability will be an added advantage.
• Strong interpersonal and communication skills.
• Good telephone etiquette and professional appearance.
• Good organisational and time-management skills.
• Ability to coordinate with employees at different levels.
• Good knowledge of MS Office, particularly Excel, Word and Outlook/email.
• Ability to maintain records and prepare basic reports.
• Strong follow-up and coordination skills.
• Ability to handle multiple responsibilities independently.
• Professional maturity, patience and a positive attitude.
• High level of responsibility, confidentiality and discipline.

Candidate Profile

We are looking for someone who is:

• Responsible and dependable.
• Professionally mature and stable in approach.
• Confident in interacting with Senior Management and employees.
• Highly organised and attentive to details.
• Polite but firm while coordinating with support staff.
• Comfortable handling confidential employee and management information.
• Capable of independently managing day-to-day administrative responsibilities.
• Looking for a stable, long-term career opportunity.

Preferred Experience

Candidates with experience in manufacturing companies, engineering companies, factories or medium-sized organisations will be preferred.

Experience in a role involving a combination of Front Office + Administration + HR Coordination will be an added advantage.

Note: Candidates who can independently manage multiple administrative responsibilities and communicate confidently with Management and employees will be given preference.