Admin Executive

Requirements

• Bachelors degree in any field.

Responsibilities

• Coordinate new employee onboarding formalities - access card, laptop/PC, Tracker and GreytHR access, visiting cards, and other assets - ensuring everything is issued on the day of joining.
• Process employee documentation, including appointment and probation letters, NDA, Code of Conduct, and HR policy acknowledgements, and maintain accurate and updated employee records.
• Coordinate PF, ESIC, health insurance enrolment, bank detail verification, and emergency contact recording for new employees.
• Support employee de-boarding - resignation processing, knowledge transfer and handover tracking, asset returns, access revocation, Full Final settlement, and issuance of relieving/experience letters.
• Coordinate monthly attendance finalization, leave records, and incentive data collection; support payroll preparation, verification, approval, and timely release.
• Prepare and process increment, promotion, transfer, and bonus letters as applicable, and maintain related records for audit and compliance.
• Arrange and coordinate official travel - hotels, air/train tickets, visas, and local transport - and maintain travel logs, bookings, and reimbursement records.
• Coordinate employee engagement and welfare initiatives such as Star of the Month, Family Day, cultural events, sports tournaments, health check-ups, and award ceremonies.
• Track renewals of statutory licences, registrations, and insurance policies (PF, ESIC, Professional Tax, Shop Establishment, Fire Safety, etc.) in coordination with Accounts/Legal, and maintain compliance calendars.
• Maintain and update HR/admin registers, checklists, contact lists, and trackers accurately and on time.
• Assist in verifying HR/admin-related vendor bills (payroll software, insurance, event vendors, etc.) and coordinating timely payments.
• Address employee queries related to attendance, leave, payroll, and policies, escalating grievances through the proper channel where required.
• Uphold workplace discipline, code of conduct, and a respectful, harassment-free work culture; maintain confidentiality of employee and company information at all times.

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