Admin Cum Project Coordinator

Coordinate and monitor the *day-to-day activities and workflow of ongoing projects*.

• Collect regular updates from respective teams and maintain accurate project status.
• Track project timelines, deliverables, pending activities, and important follow-ups.
• Prepare *daily/weekly project status reports* and share updates with higher management.
• Coordinate with different departments to ensure smooth execution of project activities.
• Follow up on pending tasks and highlight delays, issues, or dependencies to the concerned team.
• Maintain project-related documents, records, trackers, and reports in an organized manner.
• Schedule and coordinate project meetings and maintain meeting notes and action points.
• Ensure timely communication of important project updates to management and concerned stakeholders.
• Assist management in tracking priorities, deadlines, and key project milestones.
• Handle routine administrative activities related to project coordination and office operations.
• Use *AI tools and applications* to improve productivity, prepare reports, organize information, draft communications, and support day-to-day project coordination.
• Explore and implement suitable *AI-based tools and automation* to streamline administrative and project-related workflows.
• Maintain confidentiality of project and company information.
• Perform other coordination and administrative duties as assigned by management.

Role & responsibilities

Preferred candidate profile

Bachelor's degree in Business Administration, Management, Commerce, or a related field.

• *13 years of experience* in administration, project coordination, operations, or a similar role.
• Good coordination, communication, and follow-up skills.
• Strong organizational and time-management abilities.
• Good knowledge of *MS Excel, Word, PowerPoint, and email communication*.
• Familiarity with *AI tools such as ChatGPT, Microsoft Copilot, Claude, or similar productivity tools*.
• Ability to use AI tools effectively for *report preparation, data organization, documentation, communication, and workflow improvement*.
• Ability to prepare reports, maintain trackers, and manage documentation.
• Ability to coordinate with multiple teams and manage several tasks simultaneously.
• Good attention to detail and problem-solving skills.
• Ability to communicate project status clearly and professionally to senior management.
• Willingness to learn and adopt new digital tools and technologies.