Admin Cum Personal Assistant

Job Description Admin cum Personal Assistant

Department: Administration

Designation: Admin cum Personal Assistant

Location: [Mention Location]

Experience: 2–5 Years

Reporting To: Director / Management

Job Summary

We are looking for a well-organized, proactive, and detail-oriented Admin cum Personal Assistant to provide administrative support to management, coordinate daily office activities, manage schedules, and ensure smooth functioning of administrative operations.

Key Responsibilities

1. Personal Assistance to Management

Manage the Director’s calendar, appointments, meetings, and daily schedules.

Coordinate meetings, prepare agendas, and maintain meeting records.

Handle calls, emails, correspondence, and follow-ups on behalf of management.

Arrange travel bookings, hotel reservations, transportation, and travel itineraries.

Maintain confidentiality of sensitive business and personal information.

Coordinate with internal teams and external stakeholders on behalf of management.

2. Administrative Operations

Manage day-to-day office administration and ensure smooth office operations.

Maintain office records, files, documents, and important correspondence.

Coordinate with vendors, service providers, and building management.

Monitor office supplies, stationery, and other administrative requirements.

Handle courier dispatches, deliveries, and document management.

Coordinate office maintenance, housekeeping, and other facility-related activities.

3. Coordination and Follow-ups

Coordinate with different departments for pending tasks and management requirements.

Track important assignments, deadlines, and action points.

Prepare reports, presentations, letters, and other documents as required.

Ensure timely completion of assigned tasks through regular follow-ups.

4. General Responsibilities

Maintain professional communication with employees, clients, vendors, and visitors.

Support management in organizing business meetings and official events.

Perform other administrative and personal assistance duties as assigned by management.

Required Skills and Qualifications

Graduate in any discipline; additional qualifications in administration or management will be an advantage.

2–5 years of experience in administration, executive assistance, or a similar role.

Good communication and interpersonal skills.

Proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.

Strong organizational, multitasking, and time-management skills.

Ability to prioritize tasks and work independently.

High level of professionalism, discretion, and confidentiality.

Strong follow-up skills and attention to detail.

Key Competencies

Planning and coordination

Problem-solving and decision-making

Time management and prioritization

Professional communication

Confidentiality and reliability

Flexibility and a proactive approachRole & responsibilities

Preferred candidate profile