Admin cum Executive Assistant (EA)

Job Summary

We are looking for a well-organized, responsible, and proactive Admin cum Executive Assistant (EA) to provide administrative support and assist management with day-to-day coordination, scheduling, documentation, and communication.

Key Responsibilities

• Manage daily administrative activities and office coordination.
• Maintain schedules, appointments, meetings, and calendars.
• Coordinate meetings and prepare meeting arrangements.
• Handle calls, emails, correspondence, and official communication.
• Prepare letters, reports, presentations, and other documents.
• Maintain records, files, documents, and confidential information.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Handle travel arrangements, hotel bookings, and related requirements for management.
• Follow up on assigned tasks and ensure timely completion.
• Maintain office supplies and coordinate with vendors when required.
• Assist management with personal and official administrative requirements.
• Prepare meeting agendas, minutes, and follow-up action points.
• Maintain confidentiality of company and management-related information.
• Perform any other administrative duties assigned by management.

Required Skills & Qualifications

• Graduate in any discipline.
• 2-5 years of experience in Administration, Personal Assistant, Executive Assistant, or a similar role.
• Excellent communication and interpersonal skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to multitask and prioritize work effectively.
• Professional appearance and positive attitude.
• Strong follow-up and coordination skills.
• Ability to handle confidential information with discretion.
• Good written and verbal English communication.

Preferred Candidate

• Smart, presentable, and well-organized.
• Proactive and dependable.
• Strong attention to detail.
• Flexible to handle both office administration and management support.
• Ability to work independently with minimal supervision.