Admin and Facility Management

Role & responsibilities

• Vendor Bills Management Verification, processing, and timely clearance of vendor invoices and payments.
• Office Boys Management Supervision, scheduling, and performance management of office support staff.
• Housekeeping Management – Overseeing housekeeping staff and ensuring cleanliness and hygiene standards across the office.
• Office Repairs & Maintenance – Coordinating repairs, preventive maintenance, and upkeep of office infrastructure and equipment.
• PO & AMC Renewals – Raising purchase orders and tracking timely renewal of Annual Maintenance Contracts (AMCs) for equipment and services.
• Cafeteria Management – Managing cafeteria operations, vendor coordination, and food quality/hygiene standards.
• Guest House Management – Overseeing guest house upkeep, bookings, and hospitality arrangements for visiting employees/guests.
• Travel Booking Management – Coordinating domestic/international travel, accommodation, and transport bookings for employees.
• Printing & Stationery Management – Ensuring adequate stock and timely procurement of printing and stationery supplies.
• Vehicle management including Insurance, Statutory documents– Managing transportation requirements including Tracking and renewing vehicle documents, insurance for company vehicles in a timely manner.
• Compliance Management – Ensuring adherence to statutory, regulatory, and internal compliance requirements related to office administration and facilities.
• Upkeep of Office & Surroundings – Maintaining overall cleanliness, aesthetics, and functionality of the office premises and surrounding areas.
• Reception Management – Supervising front-desk/reception operations and ensuring a professional visitor experience.
• Couriers & Dispatch Handling – Managing inward and outward courier/dispatch operations efficiently.
• Any Other Task – Undertaking additional responsibilities as assigned by the Department Head from time to time.

Mandatory Requirement

Proven experience in handling government officials, licences, and police cases is mandatory for this role.

Key Skills & Competencies

• Strong vendor management and negotiation skills.
• Hands-on experience liaising with government departments, local authorities, and law enforcement.
• Working knowledge of licenses, permits, and statutory/compliance documentation.
• Good coordination, multitasking, and problem-solving abilities.
• Sound communication and interpersonal skills to manage staff, vendors, and guests.
• Proficiency in MS Office and basic administrative/facility management tools.
• Ability to handle emergencies and resolve issues promptly.