Admin & Accounts Executive (Part-Time)

Admin & Accounts Executive (Part-Time)

Company: Kitstone Engineering Private Limited
Location: Hyderabad (Work from Office)
Employment Type: Part-Time (Initially 2-3 hours per day, Monday to Friday)

Job Summary

Kitstone Engineering Private Limited is seeking a detail-oriented and proactive Admin & Accounts Executive to support office administration, compliance coordination, payroll administration, and accounts support activities. The role is responsible for maintaining company records, coordinating with external accountants, managing compliance trackers, and ensuring statutory deadlines are met.

This position focuses on preparation, coordination, and record management. The role does not include banking access, payment approval authority, or statutory filing responsibilities.

Key Responsibilities

Administration & Compliance

• Manage the monthly compliance calendar and track statutory deadlines.
• Coordinate with external accountants to ensure timely submission of compliance-related information.
• Maintain compliance trackers and prepare reports for management review.
• Organize, maintain, and update company records, registrations, contracts, and corporate documents.
• Schedule meetings, coordinate documentation, and maintain records of key decisions.

Accounts Support

• Collect and verify vendor invoices, GST details, and supporting documents.
• Maintain vendor master records including PAN, GSTIN, and banking information.
• Assist with bank reconciliations and track outstanding payables.
• Maintain expense records and supporting documentation.
• Coordinate with auditors by providing required documentation and explanations.
• Support GST, TDS, Professional Tax, ROC, Income Tax, and related compliance activities through timely information gathering and submission.

Payroll & HR Administration

• Collect payroll inputs including attendance, leave records, timesheets, expense claims, joiners, and leavers information.
• Maintain employee records and HR documentation.
• Update leave and attendance records in Zoho People or equivalent HR systems.
• Coordinate onboarding and offboarding documentation.
• Maintain statutory notices, holiday lists, and HR policy acknowledgements.

Office Administration

• Act as the primary point of contact for office vendors and landlords.
• Manage office supplies and service providers.
• Coordinate office insurance and contract renewals.
• Handle incoming correspondence, notices, and official communications.

Required Qualifications

• B.Com or equivalent degree in Commerce.
• MBA (Finance) or M.Com preferred.
• Minimum 3 years of experience in Accounts, Finance Support, or Administration.
• Knowledge of GST, TDS, payroll coordination, invoicing, and basic accounting processes.
• Familiarity with Indian statutory compliance requirements.
• Proficiency in MS Excel, OneDrive, and accounting software such as Tally, Zoho Books, or SAP.
• Strong written and verbal communication skills in English.
• Good organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience working with external CA firms.
• Exposure to internal and statutory audits.
• Familiarity with MCA, GST, and Income Tax portals.
• Experience with DSC management and statutory documentation.
• Knowledge of Zoho People.
• Telugu and/or Hindi language skills.

Key Skills

Accounts, Accounting, GST, TDS, Payroll, Vendor Management, Compliance, Office Administration, Documentation Management, Audit Support, Excel, Tally, Zoho Books, OneDrive, HR Administration, Bank Reconciliation, Record Management, MIS Reporting, Statutory Compliance.

Compensation

Salary is negotiable based on qualifications and experience.