Accounts Receivable Team Lead

The Team Lead Accounts Receivable is responsible for managing and overseeing the end-to-end accounts receivable function at Tropical Agro. The role ensures accurate customer accounting, timely collections, effective credit control, statutory compliance, and reconciliation of customer accounts. The incumbent will lead a team, coordinate closely with the sales and finance functions, and support audits, legal follow-ups, and recovery of outstanding dues to maintain healthy cash flow and clean receivable books.

Key Responsibilities

• Customer Master Management Create, update, and maintain accurate customer master records including party details, GST information, payment terms, and account groups.
• Security Deposits Monitor, record, and reconcile customer security deposits; ensure timely accounting, refund, and adjustment as per agreed terms.
• Credit Limit Management Assess, set, and review customer credit limits; monitor exposure and coordinate with sales and management on credit approvals and blocks.
• Collection Entries Ensure accurate and timely posting of collection entries (cheques, NEFT/RTGS, UPI, and other receipts) against the correct customer invoices.
• Discounts – Verify, approve, and post applicable trade, cash, and scheme discounts in line with company policy and approved schemes.
• Pricing for Bulk Parties – Maintain and validate special pricing arrangements for bulk and key customers; ensure correct price application in billing.
• Billing Issues & Corrections – Identify, investigate, and resolve billing discrepancies; process invoice corrections, credit notes, and debit notes accurately.
• TDS & TCS Entries – Record and reconcile TDS and TCS entries; ensure compliance with statutory requirements and correct reflection in customer accounts.
• Customer Balance Confirmations – Coordinate and obtain periodic balance confirmations from customers; reconcile differences and resolve open items.
• Insurance Claims Support – Provide documentation and accounting support for insurance claims related to receivables, transit, and stock losses.
• Customer Clearing – Perform regular clearing of customer open items, ensuring proper matching of invoices, receipts, and adjustments.
• Pending Document Posting – Track and clear pending documents; ensure all receivable-related transactions are posted within the closing timelines.
• Legal Case Tracking – Track and maintain the status of legal cases related to overdue receivables; coordinate with legal teams and update records.
• Audit Support – Provide schedules, reconciliations, and supporting documents for internal and statutory audits related to accounts receivable.
• Collection Follow-up – Drive and monitor collection follow-up with customers and the sales team to reduce overdue outstanding and improve cash flow.
• Bad Debts Recovery – Monitor doubtful and bad debts; support recovery efforts, provisioning, and write-off processes as per company policy.

Team & Coordination

• Lead, guide, and monitor the accounts receivable team to ensure timely and accurate processing of all receivable transactions.
• Coordinate with sales, dispatch, and depot teams for pricing, credit, collections, and dispute resolution.
• Ensure adherence to accounting policies, internal controls, and month-end and year-end closing timelines.
• Prepare and present periodic receivable ageing, collection, and outstanding reports to management.

Qualifications & Experience

• Graduate / Post-Graduate in Commerce, Accounting, or Finance (B.Com / M.Com / MBA-Finance); CA Inter / CMA Inter preferred.
• 8 years of relevant experience in accounts receivable, with prior experience in a team-leading or supervisory role.
• Experience in the Agro, FMCG, manufacturing, or distribution industry will be an added advantage.

Skills & Competencies

• Strong knowledge of accounts receivable processes, credit control, and reconciliation.
• Working knowledge of TDS, TCS, GST, and related statutory requirements.
• Hands-on experience with ERP / accounting systems (e.g., SAP, Oracle, Tally, or similar).
• Proficiency in MS Excel and reporting tools. Good analytical, communication, and follow-up skills. Ability to lead a team, manage priorities, and meet deadlines