Accounts Receivable & Payable Specialist

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Job Title Accounting Specialist (Accounts Receivable & Payable)

Time Zone US Time Zones (EST–PST)

ROLE OVERVIEW

We are seeking a detail-driven AP/AR Specialist to manage daily accounting operations for a growing aesthetics and medical-focused company. This position plays a critical role in maintaining accurate financial records, supporting billing operations, and ensuring seamless coordination between ERP systems and QuickBooks Online. The role requires strong analytical skills and a proactive approach to resolving discrepancies.

KEY RESPONSIBILITIES

• Process vendor payments and customer receipts accurately and on time

• Transfer and reconcile invoice data between ERP and QBO

• Monitor accounts receivable aging and follow up on outstanding balances

• Address billing questions, credits, and payment disputes

• Perform bank and ledger reconciliations

• Assist with month-end close and reporting support

• Identify process improvements to enhance accounting efficiency

REQUIRED QUALIFICATIONS

• Direct accounting experience in cosmetic, medical device, healthcare, or aesthetics industries (non-negotiable)

• Strong proficiency in QuickBooks Online and ERP-based accounting systems

• Experience handling high transaction volumes with accuracy

• Clear, professional communication skills suitable for customer-facing interactions

• Strong organizational skills and problem-solving ability

• Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Asana, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.

PREFERRED QUALIFICATIONS

• Experience supporting US-based product companies

• Familiarity with inventory accounting and COGS tracking

• Experience preparing documentation for audits or compliance reviews

TOOLS & TECHNOLOGY

• QuickBooks Online

• Integrated ERP platform

• Google Workspace

• Slack, Zoom, and remote productivity tools

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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