Accounts Receivable Executive

Key Roles and Responsibilities

1. Collection & Client Relationship Management

• Outstanding Management: Regularly share outstanding statements with agencies and clients to maintain transparency and prompt action.
• Daily Follow-ups: Proactively follow up on overdue payments daily through phone calls, professional emails, and structured physical client visits.
• Regional Travel: Conduct local and outstation client/agency visits to resolve payment disputes and expedite collections.
• Sales Coordination: Work closely with the Sales team, leveraging their support and organising joint client visits where necessary to unblock pending payments.

2. Billing, Documentation & Dispatch

• Invoicing Assistance: Share E-VTS (Electronic Voucher Transfer System) and E-Invoices promptly as per agency or client requests.
• Bill Logistics: Coordinate the dispatch or personal delivery of physical bills to agencies and clients.
• Internal Coordination: Request VTS copies and bills from various locations to ensure documentation is complete and accurate.
• Data Maintenance: Regularly update and maintain the Bill Dispatch File for tracking purposes.

3. Financial Processing & Banking

• SAP Processing: Efficiently punch and record received payments into the SAP system to ensure real-time accounting.
• Banking Operations: Handle the daily deposit of physical cheques into the bank and maintain the Bank Deposit / Online Payment File.
• Credit Notes: Verify, process, and raise Credit Notes in alignment with company policies and approvals.

4. Projection & Reporting

• Financial Forecasting: Prepare accurate weekly, monthly, and yearly collection projections to assist management in cash flow planning.
• Field Reporting: Maintain and submit structured Daily Collection Reports (DCR), CRM updates, and comprehensive Tour Reports post outstation travel.