Accounts Receivable Executive

Role & responsibilities

Collections & Customer Follow-up

• Monitor accounts receivable balances and track outstanding customer payments.
• Follow up with customers through email, phone calls, and meetings to ensure timely collection of dues.
• Build and maintain strong customer relationships to resolve payment disputes and minimize delays.
• Escalate overdue accounts and recommend appropriate collection actions when required.

Accounting & Reporting

• Record customer receipts and ensure accurate allocation of payments in the ERP/accounting system.
• Reconcile customer accounts and investigate discrepancies in balances.
• Generate periodic aging reports and provide analysis of overdue receivables to management.
• Assist in month-end closing activities related to accounts receivable and revenue recognition.
• Prepare receivable-related reports and support management with decision-making insights.

Compliance & Documentation

• Ensure compliance with company policies, accounting standards, GST/VAT regulations, and statutory requirements.
• Maintain accurate and organized records of invoices, payment receipts, customer communications, and supporting documentation.
• Support internal and external audits by providing necessary receivable records and documentation.

Cross-functional Coordination

• Collaborate closely with Sales, Dispatch, Production, and Customer Service teams to ensure accurate and timely invoicing aligned with deliveries.
• Coordinate with customers and internal departments to resolve order, delivery, and billing issues.
• Support the Finance team with cash flow forecasting, working capital management, and budgeting activities.

Preferred candidate profile

5+ years of experience in payment receivables, hndling TDS, Taxation, credit note.

Maintain good customer relationship and regular follow up with customers till the outstanding payments are collected. Work closely with sales and service team for payment collection, taxation and credit note.