Accounts & Payroll Officer

Job Description:

Job Title: Accounts & Payroll Executive

Reports To: Production Head - India
Experience: 2-5 years in Accounting, Payroll & Admin (Manufacturing or MNC preferred)

Role Overview:

We are looking for a detail-oriented and dependable Accounts & Payroll Executive to manage core accounting functions, payroll processing, and administrative operations. The ideal candidate should be well-versed in statutory compliance, financial reporting, and day-to-day office administration, with a focus on accuracy, timeliness, and confidentiality.

Key Responsibilities

Payroll Management

• Handle end-to-end payroll processing for daily wage and full-time employees.

• Ensure timely and accurate salary disbursement in line with legal and internal structures.

• Manage statutory deductions including PF, ESI, TDS, and coordinate timely filings.

• Maintain payroll records, prepare payslips, and handle reconciliation with accounting books.

• Stay updated with changes in statutory payroll norms and ensure ongoing compliance.

Accounting Functions

• Maintain accurate and up-to-date general ledger entries as per statutory accounting principles.

• Oversee accounts payable and receivable, process invoices, and manage vendor payments.

• Perform bank reconciliations, cash flow tracking, and day-to-day accounting entries.

• Prepare monthly, quarterly, and annual financial reports, including variance analysis and forecasting.

• Coordinate with auditors for GST, TDS, and other statutory filings and compliance activities.

• Support cost monitoring and ensure expenditures are within approved budgets.

Administrative Support

• Maintain and organize office records and ensure smooth day-to-day administrative operations.

• Handle documentation, filing, and correspondence related to accounts and payroll.

• Coordinate with external vendors, consultants, and internal teams for administrative tasks.

• Ensure compliance with company policies and maintain data integrity and confidentiality in all activities.

Scope of Work & Autonomy

• Manage routine accounting, payroll, and admin tasks independently, under broad guidance from the Production Head - India.

• Maintain strict confidentiality of all payroll and financial records.

• Identify inefficiencies in processes and suggest improvements for review and implementation.

• Provide executive support to the Production Head - India for all finance and admin matters.

Skills & Qualifications

• Bachelor's degree in Commerce, Accounting, or related discipline (MBA or M.Com preferred).

• 2-5 years of hands-on experience in accounts, payroll, and admin support, ideally in a manufacturing or multinational environment.

• Proficiency in Tally, Zoho Books, MS Office (especially Excel - VLOOKUP, Pivot Tables), and payroll software like GreytHR.

• Familiarity with GST, TDS, PF/ESI filings, and compliance documentation.

• Strong communication skills in English, Hindi, and Gujarati (French is a plus).

• Excellent documentation, organizational, and time management skills.

• Ability to manage multiple responsibilities with precision and accountability.