Accounts Payable Supervisor

Key Responsibilities:

The Source to Pay end-to-end process begins with spend analytics, followed by: identifying suppliers, sourcing, contracting, buying, ordering, matching invoices, payment, and supplier management, which supplies data to begin the cycle again with spend analytics.

The Source to Pay team within GBS structure focus on the latter steps of this end-to-end process which include broadly the following: matching invoices to PO & good receipts, process invoices for payment, and carry out reject payment resolution.

This role is to deliver services in a cost effective and efficient way with the aim to streamline and automate the Accounts Payable processes.

• Provide timely and efficient accounts payable support to employees, business units and external parties, ensuring compliance with relevant legislation, corporate/local policies, and industry best practice, throughout the Accounts Payable processes
• Undertake the full range of transactional accounts payable responsibilities, in accordance with standard operational procedures, which include but not limited to the following:
• Process invoices for payment
• Ensure proper checks in place
• Classify Non PO Invoices
• Check Duplicate Invoices
• Resolve payment discrepancies, escalating as appropriate to the Assistant Manager / Manager
• Maintain proper internal controls to ensure accuracy of financial records
• Ensure consistent accounts payable support to employees, business units and external parties, within agreed parameters in order to maximize efficiency, effectiveness, and confidence
• Administer accounts payable activities within agreed procedures, standards, and timescales, as defined by the Service Level Agreements (SLAs) and Key Performance Indicators (KPIs)
• Work closely with business units within the Source to Pay stream
• Apply Lean processes to ensure that GBS meets or exceeds customer requirements
• Participate in process optimization initiatives where needed
• Given the handling of sensitive data, maintain confidentiality and observe data protection and associated guidelines where appropriate
• Document Exceptions for Audit Trail

Qualifications/ Experience/ Skills/ Knowledge:

• Graduation in any discipline
• 10+ years of experience, most of which should be in Accounts Payable / Source to Pay administration.
• Experience within Global Business Services / Shared Services environment is advantageous
• Knowledge of SAP
• Good skills in MS Office applications
• Ability to multi-task between daily operations and project initiatives in a fast-paced environment
• Ability to collect and evaluate data
• Ability to research and analyse information to support decision-making
• Customer-centric
• Good leadership and interpersonal skills to collaborate and work with a diverse group of people to meet goals and objectives
• Capability to work independently with strong sense of responsibility
• Strong written and verbal English communication skills
• Open-minded in adopting technologies

Working knowledge of indirect tax regulations and compliance obligations, including VAT, GST, withholding tax, and invoice validation requirements across SAMEA countries.