Accounts Payable Specialist

Job Description

Mode of Work - Hybrid(Monday,Wednesday,Friday-WFO)

Shift - 3PM-12AM IST

We are looking for an experienced AP Specialist to manage end-to-end Accounts Payable operations, vendor payments, reconciliations, intercompany activities, and statutory compliance across multi-country operations including the US, New Zealand, Australia, and Europe.

The role will support effective cash-flow management, standardized finance processes, accurate financial reporting, and continuous process improvement within the GCC environment.

Key Responsibilities

• Manage end-to-end Accounts Payable operations, ensuring timely, accurate, and efficient processing of invoices and payments.
• Handle invoice receipt and validation, 3-way matching, payment runs, vendor reconciliations, and exception resolution.
• Establish and maintain strong internal controls to minimize fraud risks and ensure accuracy in financial reporting.
• Manage intercompany invoicing and reconciliations, review intercompany balances, and support cash-flow management.
• Ensure compliance with GAAP/IFRS, corporate policies, and applicable regulatory requirements.
• Coordinate with vendors, internal business teams, Treasury, Procurement, Project, and Client Finance teams to resolve payment and reconciliation issues.
• Prepare and execute ACH/Wire payment runs.
• Manage vendor master data and vendor-related activities.
• Handle Travel & Expense (T&E) processing.
• Manage AP accruals and related reconciliations.
• Perform bank reconciliations and reconcile the AP sub-ledger with the General Ledger.
• Ensure GST/VAT/WHT compliance and support audit readiness.
• Manage GST payments for Australia and New Zealand.
• Prepare and provide AP performance reports and KPI analysis.
• Identify opportunities to improve processing speed, accuracy, cost efficiency, and overall AP operations.
• Support process transitions, SOP documentation, process standardization, and automation initiatives.
• Build and maintain strong vendor relationships and resolve payment disputes.

Required Skills & Experience

• 8–10+ years of experience in Accounts Payable operations.
• Strong experience in end-to-end AP processes.
• Hands-on experience with invoice processing and 3-way matching.
• Strong knowledge of vendor reconciliation, payment processing, AP accruals, and bank reconciliation.
• Experience in intercompany accounting and reconciliation.
• Experience with ACH/Wire payment processing.
• Knowledge of AP sub-ledger and GL reconciliation.
• Exposure to GST, VAT, and WHT compliance.
• Experience supporting audit readiness and financial controls.
• Experience with accounting/ERP platforms such as NetSuite, SAP, Oracle, Tally, or Xero.
• Strong proficiency in MS Excel / Google Sheets and financial reporting.
• Strong analytical, communication, and stakeholder-management skills.
• Experience in process improvement, transition, standardization, or system implementation.

Preferred Exposure

• Multi-country Accounts Payable operations.
• Australia and New Zealand GST processes.
• Intercompany transactions and reconciliations.
• Finance process transition and GCC environments.
• Automation and continuous process improvement.

Education

Bachelor's degree in Accounting, Finance, or a related field.