Accounts Payable Specialist

Role Overview

1. This position will be responsible for managing end-to-end Invoice processing activities for an Indian entity, covering factories, retail outlets, warehouses and corporate functions.

2. To lead the invoice processing team responsible for end-to-end PO and Non-PO invoice validation and posting, employee claim processing, and exception/query management across the Organization's factories, retail outlets, warehouses and corporate functions, ensuring accuracy, SLA adherence and timely MIS reporting.

3. The role will lead a team of approximately 8-10 FTEs and will be accountable for ensuring timely, accurate and compliant execution of invoice processing, employee claims, daily MIS and exception management.

4. The role will also be responsible for monitoring the effective utilization of AP technology platforms including FEBI AI, Kissflow, Dice, D365, Navision and other designated systems.

Key Responsibilities

1. PO & Non-PO Invoice Processing

• Supervise processing of 3-way/2-way invoices covering Stores, Plant/Warehouse and HO categories (Material, Non-Material, SD, Token).
• Ensure invoices are validated against PO, GRN/receipt and pre-approved checklist/business rules in FEBI/ERP.
• Ensure posting of validated invoices within agreed timelines.
• Oversee advance payment knock-off during invoice processing.
• Ensure timely publishing of related MIS to stakeholders.

2. Employee Claim Processing

• Oversee review of claim line items, supporting documents and basic policy/approval validation.
• Ensure timely processing of approved claims and maintenance of claim records.
• Ensure claim status reporting through the Dice portal.

3. Exception & Query Management

• Drive identification, categorization and ageing/tracking of exceptions and open items.
• Manage stakeholder follow-up and escalation of unresolved issues.
• Coordinate vendor query resolution with relevant business functions.

4. MIS & Reporting

• Publish pending approval and exception reports.
• Monitor import-related transactions/advances.

Required Qualifications

• B.Com & CA (Semi) / MBA (Fin)
• 5-6 years of experience in Accounts Payable Operations.
• Knowledge of GST, TDS, and statutory compliance requirements.
• Experience in ERP systems such as Navision, Microsoft Dynamics 365
• Proficiency in Microsoft Excel & Power point presentations.
• Sound Email writing skills

Preferred Skills

• Experience working in a shared services environment.
• Ability to manage multiple priorities and meet tight deadlines.
• Knowledge of invoice automation tools and workflow systems.
• Good teamwork skills.