Accounts Payable Specialist

Role: Accounts Payable (AP) Specialist

Duration: 6 months+

Working shift: US EST hours (6.30 PM IST to 2.30 AM IST)

Location: 100% remote

Fulltime contract (8 hours per day/40 hours per week)

Position Overview: The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices and day-to-day accounts payable transactions. This role focuses on invoice entry, payment processing, vendor communication, and maintaining accurate financial records while supporting the Accounting team. The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions while maintaining accuracy. Strong communication skills are essential, as this position works closely with internal team members and vendors.

Primary Responsibilities

• Process vendor invoices accurately and efficiently.
• Review invoices for completeness and proper documentation prior to processing.
• Match invoices to purchase orders and supporting documentation when applicable.
• Assist with vendor payment processing and resolve routine invoice discrepancies.
• Maintain accurate vendor records and update information as needed.
• Respond to vendor and internal inquiries regarding invoice and payment status.
• Reconcile vendor statements and assist in resolving outstanding items.
• Ensure accounts payable records are accurate, organized, and up to date.
• Support the Accounting team with routine administrative and data entry tasks.
• Perform other related duties as assigned.

Required Skills and Abilities

• 3–5 years of AP Clerk experience.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel.
• Experience using accounting or ERP systems.
• Ability to work collaboratively with internal teams and vendors.
• Professionalism, integrity, and the ability to maintain confidentiality.
• Experience with Microsoft Dynamics 365.
• Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field.
• Experience working in a high-volume accounts payable environment.
• Experience with purchase order matching and vendor statement reconciliations.