Accounts Payable Specialist

Job Summary
The Accounts Payable Specialist will review and action the accounting of invoices and expense reports within the department. The post holder will assist in monitoring onbase queues, purchase order discrepancy report (as assigned) and assist to support the objectives of the AP department.

Principal Accountabilities
- Perform efficient review of Onbase queues and ensures that pending invoices in personal and rejection queues are addressed in a timely manner.
- Record and process high value/critical Invoices.
- Monitor purchase order discrepancy report to identify good to approve invoices and submit report to AP manager every day.
- Coordinate with programs/sites and Domestic AP to resolve any queries that may arise during purchase order discrepancy review in an efficient and timely manner.
- Create and modify domestic & international vendors, pay vendors in costpoint, setup banking details, upload documents to Onbase and coordinate with corporate treasury to setup vendors in BOA portal.
- Periodically reconcile vendor accounts, identify duplicate/inactive vendors and deactivate in Costpoint as needed.
- Prepare payment reports and submit to all programs, attend any payment related queries from program or suppliers.
- Review India AP mailbox every week and ensure that invoices received from suppliers and programs are logged and uploaded to onbase in a timely manner.
- Review and accounting of program cash & bank activities as per company s policies/procedures, SOX audit requirements.
- Coordinate with program finance offices, project accountants and domestic AP team, to resolve any accounts payable related issues.
- Prepare foreign currency analysis details for domestic AP team.
- Assist with improving AP processes in all areas of assigned responsibilities and timely report of any issues.
- Perform any other relevant duties as assigned to the position by the management.

Reporting Relationships

Title of Direct Report(s): No direct reports
Title of Supervisor: Assistant Manager/AP Lead, International Accounts Payable

Knowledge & Skills
- Strong understanding of Accounts Payable functions within a multinational company.
- Experience in handling Accounts Payable in ERP environment.
- Proficient in Excel, Word, Power Point and extensive knowledge of cost point & cognos reports.
- Excellent communication and people skills.
- Ability to organize and prioritize multiple work assignments and work well under pressure.

Required Skillset
- Data-driven and continuous learning mindset - Candidates should demonstrate curiosity, adaptability, and the ability to learn new technologies quickly, including leveraging AI to automate repetitive tasks, synthesize information, improve communication, and accelerate problem solving while maintaining human judgment and accountability.
- Ability to evaluate and apply emerging technologies - Candidates should be comfortable assessing new AI-enabled tools and processes, identifying practical use cases, validating outputs, understanding limitations/risk, and incorporating AI responsibly into day-to-day work.
- Demonstrated AI fluency and workflow integration - Candidates should have experience using AI tools to enhance workflows, productivity, decision-making, customer experiences, business outcomes, or operational efficiency.

Experience & Education
- Three (3) to Five (5) years of experience in accounting, preferably in handling Accounts Payable of large organization.
- Bachelors in Commerce; MBA Preferred.

Physical Requirements/Working Environment
Typically works in normal office environment with controlled temperature and lighting conditions.

Travel
No travel required.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.