Accounts Payable Specialist

Job Summary


Essential Duties and Responsibilities

• Execute administrative activities for processing vendor invoices including validating appropriate documentation and approvals, matching invoices to purchase orders if applicable, coding in the accounting system for payment, and responding to inquiries in a timely and professional manner.
• Adhere to company policies, processes and procedures to effectively manage delinquent accounts, manage accounts payable inbox, and collaborate with vendors to reinforce company policies regarding outstanding payments.
• Validate the accuracy and completeness of employee expenses, inform employees of any discrepancies, respond to inquiries, and perform data entry within company deadlines.
• Prepare and process weekly payment runs and any inter-company transactions.
• Work with general ledger accounting team on any discrepancies in vendor invoice and payment recordings.
• Ongoing maintenance of files and documents and perform reporting as requested.
• Maintain back-up position for the second Accounts Payable Specialist.

Minimum Required Qualifications

• College Degree (or equivalent) in accounting or a related field is required.
• Minimum of 4-6 years of relevant accounts payable experience is preferred, with at least 2-3 years of experience in a similar role.
• Working knowledge and familiarity with accounts payable and general ledgers is required.
• Working knowledge in accounts payable is preferred.
• Working knowledge of NetSuite is preferred.
• Working knowledge of MS Office Suite is required, specifically Excel.
• Advanced compliance, attention to detail, analytical and problem-solving skills.
• Advanced time management and ability to work under strict and established deadlines, attention to detail and organizational skills.
• Advanced customer service and communication skills to understand customer queries and clarify information, policies or processes.
• Ability to work independently and as a member of a team.

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