Accounts Payable Specialist

Key Responsibilities

Invoice Processing

• Review, verify, and process vendor invoices accurately and within established timelines.
• Match invoices with purchase orders and goods receipt notes (3-way matching).
• Ensure proper approvals are obtained before processing payments.
• Resolve invoice discrepancies and exceptions with vendors and internal departments.

Payment Management

• Prepare and process vendor payments through electronic transfers or other approved methods.
• Monitor payment schedules to ensure timely payments and avoid penalties.
• Maintain accurate records of all payment transactions.

Vendor Management

• Maintain vendor master data and ensure information is up to date.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Reconcile vendor statements and resolve outstanding issues.

Reconciliation & Reporting

• Perform monthly accounts payable reconciliations.
• Prepare AP aging reports and other financial reports as required.
• Assist in month-end and year-end closing activities.
• Support internal and external audits by providing necessary documentation.

Compliance & Controls

• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Maintain proper documentation and audit trails for all transactions.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Drives automation and process improvement initiatives