Accounts Payable Specialist

Job Summary:

We are seeking a detail-oriented and proactive Senior Accounts Officer – Accounts Payable to work on day-to-day Email management, Invoice Processing, Payment activities within the Accounts Payable function for a leading PBSA / MF client. The ideal candidate will ensure correct allocation of emails and timely responding to emails, timely and accurate processing of invoices, vendor payments, and compliance with internal controls

Roles and Responsibilities:

• Invoice Processing:

1. Work on PO, Non-PO invoice processing within the TAT
2. Processing Employees expense claims for payment within TAT
3. Maintaining database for correct coding of invoices and claims
4. Monitor debit balances and aged payables.
5. Handle vendor reconciliations and resolve discrepancies.
6. Support month-end and year-end closing activities related to AP.

• Payments Processing:

1. Execute vendor payments in accordance with company policies and payment schedules.
2. Review and validate payment requests, ensuring proper approvals and documentation.
3. Coordinate with vendors and internal teams to resolve payment-related queries.
4. Monitor payment runs and ensure compliance with tax and regulatory requirements.
5. Maintain accurate records of all payments and related documentation.
6. Work on payment proposal and Execution of Supplier and claims Payment run
7. Making Intercompany, adhoc and Vat payments
8. Clear the open unreconciled items on the Bank
9. Posting of relevant journals for statutory payments
10. Knowledge of various Bank portals will be added advantage
11. Investigate and resolve discrepancies between bank statements and internal records.

• General AP Support:

1. Assist in month-end and year-end closing activities.
2. Support internal and external audits by providing necessary documentation.
3. Maintain vendor master data and ensure timely updates.
4. Knowledge of Oracle Fusion would be an added advantage
5. Work flexibly to meet the demands of the Company – while it is currently hybrid mode of working, the employee could be expected to work from office all 5 days during the training period.

Qualifications & Skills:

• MBA (Finance) / M. Com.
• 7–8 years of experience in Accounting with at least 4 years in Sr. Accounts Officer role.
• Strong understanding of AP processes, ERP systems (Oracle preferred), and compliance requirements.
• Excellent communication, analytical, and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• Proficiency in MS Excel and other reporting tools.