Accounts Payable Officer

Role & responsibilities

1. Perform 2-way voucher matching and standard invoice processing to ensure invoices are accurately validated and processed on time.
2. Complete vendor reconciliations by reviewing vendor statements, identifying differences, and following up on open items.
3. Book Domestic freight invoices by verifying invoice details, approvals, cost allocation, and supporting documents.
4. Prepare banking documentation for overseas payments to support timely and compliant vendor payments.
5. Support month-end close and statutory audit activities by preparing open PO accruals, vendor advance reviews, reconciliations, and required supporting documents.
6. Prepare balance sheet reconciliations by reviewing account balances, identifying differences, and ensuring timely resolution of open items.
7. Prepare and post journal entries with proper supporting documentation and approvals to ensure accurate financial recording.
8. Plan and prioritize daily AP activities such as 2-way voucher matching, standard invoice processing, vendor reconciliations, freight bookings, and banking documentation to meet payment and processing timelines.
9. Organize month-end activities including open PO accruals, vendor advance reviews, reconciliations, audit schedules, and supporting documents to ensure accurate and timely financial closing.
10. Coordinate with vendors, banks, purchasing, logistics, and internal finance teams to resolve pending invoices, reconciliation differences, payment documentation issues, and audit requirements within deadlines.