Accounts Payable Officer

Role & responsibilities

Accounts Payable & Invoice Processing

• Process PO and Non-PO vendor invoices accurately and within defined timelines.
• Verify invoices against purchase orders, supporting documents and applicable approvals.
• Ensure correct accounting entries and timely posting of invoices in SAP
• Maintain proper documentation and records of invoices and financial transactions.
• Identify and resolve invoice discrepancies in coordination with relevant stakeholders.

Vendor Management

• Maintain vendor accounts and ensure accurate recording of vendor transactions.
• Respond to vendor queries relating to invoices, payments and account balances.
• Perform vendor account reconciliation and follow up on outstanding items.
• Coordinate with internal teams to ensure timely processing of vendor payments as per agreed terms

. Accounting & Reconciliation

• Support Accounts Payable, Accounts Receivable and General Ledger activities as required.
• Perform account reconciliations and investigate discrepancies.
• Assist in maintaining accurate financial records and accounting documentation.
• Support billing adjustments and related accounting activities.

Compliance

• Ensure transactions are processed in accordance with applicable GST and TDS requirements.
• Follow internal finance policies, approval processes and accounting controls.
• Maintain appropriate documentation for audit and compliance requirements.
• Manage and ensure timely renewal of all vendor agreements, including tracking expiry dates and completing agreement documentation before expiry.

MIS & Reporting

• Prepare periodic MIS reports and basic financial summaries for management review.
• Support preparation of data and reports required by the Finance team. • Maintain accurate and timely finance-related records.

Systems & Process Support

• Use SAP FICO/SAP HANA for invoice processing and financial postings. • Use MS Excel, including VLOOKUP and Pivot Tables, for analysis and reporting.
• Work with other business applications/tools used for billing and finance operations.
• Identify opportunities to improve accuracy, turnaround time and efficiency of finance processes.