Accounts Payable Manager

Role & res

Job Description: Accounts Payable Manager

Location: Bengaluru, Karnataka
Experience: 512 Years
Work Mode: Work From Office (WFO)
Department: Finance & Accounts
Employment Type: Full-Time

About the Role

We are looking for an experienced and detail-oriented Accounts Payable Manager to oversee the complete accounts payable function, ensure timely and accurate vendor payments, maintain financial compliance, and drive process improvements. The ideal candidate should have strong expertise in invoice processing, vendor management, reconciliations, payment planning, and team management.

Key Responsibilities

1. Accounts Payable Operations

• Manage the end-to-end accounts payable process, including invoice receipt, verification, processing, accounting, and payment.
• Ensure accurate and timely processing of vendor invoices, employee reimbursements, and other payable transactions.
• Monitor invoice approvals, payment schedules, and outstanding liabilities.
• Ensure appropriate three-way matching of purchase orders, goods receipts, and vendor invoices wherever applicable.
• Maintain accurate accounts payable records and supporting documentation.

2. Vendor Management

• Manage vendor relationships and resolve invoice discrepancies, payment queries, and reconciliation issues.
• Conduct regular vendor statement reconciliations and follow up on outstanding balances.
• Ensure timely communication with vendors regarding payment status and discrepancies.
• Monitor vendor ageing and maintain healthy vendor relationships.

3. Payments and Cash Flow Management

• Prepare and review vendor payment proposals in line with approved payment terms and cash flow requirements.
• Coordinate with the treasury and finance teams for payment planning and fund availability.
• Oversee payment processing through banking portals and ensure proper authorization controls.
• Identify overdue payments and prevent duplicate or unauthorized payments.

4. Taxation and Compliance

• Ensure compliance with applicable GST, TDS, and other statutory requirements related to accounts payable.
• Review TDS deductions, GST input tax credit eligibility, and supporting documentation.
• Coordinate with internal and external auditors for audits, reconciliations, and statutory records.
• Ensure adherence to company policies, internal controls, and financial procedures.

5. Reporting and Process Improvement

• Prepare and review accounts payable ageing reports, outstanding liability reports, and payment forecasts.
• Track key performance indicators such as invoice processing time, overdue invoices, and payment accuracy.
• Identify opportunities to automate workflows and improve operational efficiency.
• Support month-end and year-end closing activities, including expense accruals and payable reconciliations.

6. Team Management

• Lead, mentor, and supervise the accounts payable team.
• Allocate responsibilities, monitor productivity, and ensure accuracy and timely completion of deliverables.
• Establish standard operating procedures and implement process controls.
• Collaborate with procurement, business teams, HR, and other finance functions to resolve operational issues.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• CA Inter, CMA Inter, MBA Finance, or other relevant professional qualifications would be an advantage.
• 5–12 years of relevant experience in accounts payable, preferably with experience managing a team or leading AP operations.
• Strong knowledge of accounting principles, vendor reconciliations, GST, TDS, and payment processes.
• Experience handling high-volume invoice processing and vendor payment cycles.

Required Skills

• Strong analytical, problem-solving, and reconciliation skills.
• Proficiency in MS Excel, including PivotTables, lookup functions, and financial reporting.
• Experience with ERP/accounting systems such as SAP, Oracle, Microsoft Dynamics, NetSuite, or similar platforms.
• Strong communication, stakeholder management, and team leadership skills.
• High attention to detail, integrity, and the ability to meet deadlines.
• Good understanding of internal financial controls and audit requirements.

Key Performance Indicators (KPIs)

• Timely and accurate invoice processing.
• Reduction in overdue invoices and payment delays.
• Accuracy of vendor reconciliations.
• Compliance with GST, TDS, and internal control requirements.
• Reduction in duplicate payments and invoice processing errors.
• Improvement in AP turnaround time and team productivity.

Work Requirements

• The position is based in Bengaluru, Karnataka.
• This is a full-time Work From Office role.
• Candidates should be comfortable working closely with finance, procurement, and other internal stakeholders.

How to Apply: Interested candidates with relevant accounts payable experience and strong team management capabilities are encouraged to apply with their updated resume.ponsibilities

Preferred candidate profile