Accounts Payable Manager

Accounts Payable (AP)
Manages the complete Procure-to-Pay (P2P) cycle, ensuring accurate, timely, and compliant processing of vendor and employee-related payments. The role is responsible for vendor onboarding and master data management, invoice verification, purchase order matching, reconciliations, payment processing, statutory deductions, GST compliance, advance settlements, and expense accounting. Ensures all payments are properly authorized, accurately recorded, supported by appropriate documentation, and processed within agreed credit terms.
Key Responsibilities

• Vendor Master Management
• Create and maintain vendor master data with appropriate KYC and statutory documentation.
• Conduct vendor verification and ensure accurate bank and tax details.
• Ensure timely updates and maintain proper vendor records.

• Purchase Invoice Processing
• Verify and process vendor invoices in accordance with company policies.
• Ensure invoices have proper approvals and supporting documentation.
• Check invoice accuracy, tax calculations, payment terms, and accounting classification.

• Three-Way Matching
• Perform POGRNInvoice matching before processing payments.
• Identify and resolve discrepancies relating to quantity, pricing, taxes, and purchase terms.
• Coordinate with Procurement and relevant departments for timely resolution.

• Vendor Reconciliations
• Perform regular vendor ledger reconciliations and resolve outstanding differences.
• Monitor vendor ageing and ensure accurate accounting of outstanding liabilities.
• Coordinate with vendors regarding statement confirmations and disputed invoices.

• Payment Processing
• Prepare payment proposals based on approved invoices and agreed credit terms.
• Process bank payments after obtaining the required approvals.
• Ensure payments are accurately recorded and properly supported by documentation.

• Employee Reimbursements
• Review and process employee expense and reimbursement claims.
• Verify supporting bills, approvals, policy compliance, and applicable tax treatment.
• Ensure reimbursements are processed within defined timelines.

• TDS Compliance
• Ensure accurate TDS deduction on applicable vendor and professional payments.
• Review TDS applicability and rates as per prevailing regulations.
• Coordinate for timely TDS payment, return filing, and issuance of TDS certificates.

• GST & Input Tax Credit (ITC)
• Verify GST details and eligibility of Input Tax Credit (ITC) on purchase invoices.
• Ensure vendor GSTIN, invoice details, tax amounts, and compliance requirements are properly validated.
• Coordinate with vendors to resolve GST discrepancies and missing invoices.

• Advance & Expense Management
• Track vendor advances and ensure timely adjustment against invoices.
• Monitor employee and business-related advances and their settlements.
• Ensure expenses are accurately classified and accounted for in the appropriate period.

• Vendor Relationship Management
• Maintain professional relationships with vendors and respond to payment-related queries.
• Coordinate on invoice discrepancies, payment status, credit terms, and account confirmations.
• Ensure timely resolution of vendor escalations.

• Month-End Closing & Reporting
• Ensure all outstanding invoices, accruals, and liabilities are appropriately recorded during month-end closing.
• Prepare AP ageing, outstanding liability reports, and other finance MIS as required.
• Support internal and statutory audits by providing AP-related records and reconciliations.

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