Accounts Payable Lead

Role Summary
We are looking for an experienced Accounts Payable Lead with strong hands-on expertise in vendor invoice processing, payment processing, AP reconciliation, and AP ageing. The candidate will oversee day-to-day AP operations and support payroll processing, vendor/payment setup, and payroll administration. Exposure to US Accounting / US GAAP and experience working with US payroll processes are preferred.

Key Responsibilities

Accounts Payable

• Oversee day-to-day Accounts Payable operations and ensure timely and accurate processing.
• Review and validate vendor invoices, including PO/GRN matching and invoice discrepancies.
• Manage and review vendor payment processing and payment scheduling as per agreed terms.
• Perform and review vendor account and AP reconciliations.
• Monitor AP ageing, pending invoices, and approvals and ensure timely follow-up.
• Maintain and review vendor master data and supporting documentation.
• Handle escalated vendor queries and resolve invoice/payment-related issues.
• Identify and resolve duplicate invoices, mismatches, and payment discrepancies.
• Coordinate with internal teams for invoice approvals, payment processing, and issue resolution.
• Support month-end close, AP reporting, and audit requirements.
• Guide and support AP team members in day-to-day activities and process-related queries.
• Identify opportunities to improve AP processes, accuracy, and turnaround time.

Payroll Support

• Handle vendor setup and maintenance in banking systems and ADP.
  Support payroll runs in ADP and ensure timely and accurate processing.
• Review payroll details and verify payroll deductions and tax-related information.
• Manage PTO tracking and updates.
• Coordinate Wire and ACH payment scheduling as required.
• Review payroll information for accuracy and resolve discrepancies in coordination with relevant teams.
• Maintain accurate payroll records and supporting documentation.

Requirements

• 6-10 years of experience in Accounts Payable / Finance & Accounting.
• Strong hands-on experience in Vendor Invoice Processing, Vendor Payments, AP Reconciliation, and AP Ageing.
• Experience in reviewing invoice/payment discrepancies and handling escalations.
• Basic understanding of payroll processes and payroll deductions/tax terms.
• Experience with ADP payroll processing is preferred.
• Knowledge of Wire and ACH payment processing.
• Exposure to US Accounting / US clients preferred.
• Working knowledge of US GAAP.
• Good understanding of AP processes, month-end close, and accounting practices.
• Strong communication, coordination, analytical, and problem-solving skills.
• Good proficiency in MS Excel.
• Experience with accounting/ERP tools such as QuickBooks, Zoho Books, or similar systems is an advantage.
• Prior experience in team coordination or guiding junior AP team members is preferred.