Accounts Payable Executive

Company Name: GSC Global Supply Centre

Job Title: Local Payable Assistant

Location: Republic of Seychelles

Employment Type: Full-time

Salary: USD 650 per month (including food)

Contract Period: 2 Years

Probation Period: 6 Months

Job Overview

GSC – Global Supply Centre is looking for a meticulous and detail-oriented Local Payable Assistant to join its Finance Team in the Republic of Seychelles. The candidate will be responsible for processing local supplier invoices, managing payment schedules, reconciling vendor accounts, maintaining accurate financial records, and ensuring timely payments.

Eligibility Criteria

• Experience: Minimum 3 years of experience in an FMCG company.
• Qualification: Bachelor's Degree in Finance/Accounting, MBA Finance, or M.Com.
• Strong knowledge of accounting principles and accounts payable processes.
• Proficiency in MS Word, MS Excel, and email drafting.
• Good written and verbal English communication skills.
• Knowledge of accounting software such as SAP, Oracle, QuickBooks, or other ERP systems is preferred.

Key Responsibilities

1. Invoice Processing

• Review and verify local supplier invoices against purchase orders and goods receipts.
• Ensure invoices have the required supporting documents and approvals.
• Enter invoices accurately into the accounting system.

2. Payment Processing

• Prepare payment schedules for local suppliers.
• Process bank transfers, cheques, and other authorized payments.
• Coordinate with banks to ensure timely payment execution.

3. Account Reconciliation

• Reconcile supplier statements with internal financial records.
• Identify and resolve discrepancies in invoices and payments.
• Support month-end and year-end closing activities.

4. Vendor Management

• Maintain accurate and up-to-date supplier records.
• Respond to vendor queries regarding invoices, payments, and outstanding balances.
• Coordinate with procurement and finance teams to resolve payment issues.

5. Documentation and Compliance

• Maintain proper records of invoices, payments, and supporting documents.
• Follow company policies, internal controls, and applicable regulations.
• Support internal and external audits by providing required documentation.

6. Reporting and Expense Allocation

• Prepare reports on outstanding invoices, payment status, and accounts payable aging.
• Allocate expenses to the appropriate categories and cost centers.
• Assist with cash flow reporting and other finance-related tasks.

Salary and Benefits

• Monthly Salary: USD 650, including food.
• Visa: Provided by the company.
• Air Tickets: Provided by the company.
• Accommodation: Provided by the company.
• Transportation: Provided by the company.
• Food: Included in the monthly salary package.

Employment Terms

• Work Location: Republic of Seychelles.
• Contract Duration: 2 years.
• Probation Period: 6 months.
• Full-time position, with occasional overtime during month-end or year-end closing periods.

Preferred Candidate Profile

• Strong attention to detail and accuracy.
• Good organizational and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and collaboratively.
• Experience in FMCG, trading, or distribution environments is preferred.