Accounts Payable Executive

Role & responsibilities

The primary responsibility of the Accounts Payable role is to manage and process payments to vendors, ensuring timely and accurate disbursement of funds. This includes verifying invoices against purchase orders, ensuring compliance with tax regulations and ensuring timely payment releases. Additionally, the role also manages the disbursement of employee expenses.

Principal Accountabilities

• Financial Reporting & Audit Support - Contribute to cash flow forecasting and budgeting processes by analyzing trends in accounts payable data and providing valuable insights to the Regional Head. Provide variance analysis for project expenses and cash flows for review to the Regional Head and project team. Perform periodic vendor reconciliations & Prepare Vendor aging and forward the same for payment to the Treasury Team. Clear open entries, reconcile vendor ledgers, and ensure timely system closing and monthly MIS reporting. Seek inputs from the regional Accounts head and submit accurate input (expenditure MIS) for RERA compliances. Support internal and statutory audits by furnishing required details.
• Payable Management - Validate Invoices with corresponding purchase orders (POs), thoroughly resolving any discrepancies to maintain accuracy and consistency in financial accounting entry and documentation. Validate vendor compliance adherence to regulations and verify their compliance with recovery obligations if any. Ensure accurate booking of vendor invoices and expedite the release of payments upon thorough verification, maintaining strict adherence to procedural accuracy and timeliness. Ensure timely clearance of invoices booking and payment receipts to prevent any backlog. Identify and mitigate risks related to accounts payable operations, including fraud, duplicate payments, and late fees.
• Digitization & Data Assurance - Propose automation interventions for areas under payment management. Implement finalized automation intervention in collaboration with various stakeholders. Ensure effective usage of the automation interventions.