Accounts Payable Executive

Role & responsibilities

• Receive, verify, and process vendor invoices.
• Check invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
• Perform invoice matching and ensure accuracy of quantities, prices, taxes, and payment terms.
• Record invoices and expenses in the accounting/ERP system.
• Prepare vendor payment schedules and ensure payments are made on time.
• Reconcile vendor statements and resolve discrepancies.
• Maintain proper records of invoices, payment vouchers, and supporting documents.
• Coordinate with vendors regarding outstanding invoices and payment queries.
• Handle employee/vendor expense claims where applicable.
• Handle the reimbursement of travel expenses thru ZOHO app.
• Assist with GST/TDS documentation and ensure applicable tax deductions are correctly accounted for.
• Prepare AP-related reports such as outstanding payables, ageing reports, and payment forecasts.
• Support month-end and year-end closing activities.
• Assist auditors by providing invoices, payment records, reconciliations, and other documents.
• Ensure compliance with company policies and internal controls.

Preferred candidate profile

• Knowledge of basic accounting principles.
• Good understanding of Accounts Payable and vendor reconciliation.
• Working knowledge of GST, TDS, and invoice processing in India.
• Experience with ERP/accounting software such as Tally, or Microsoft Dynamics, Zoho.
• Good Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and basic formulas.
• Good attention to detail and numerical accuracy.
• Good communication and vendor-management skills.