Accounts Payable Executive

Job Summary:

• We are looking for a detail-oriented and organized Accounts Payable Executive to
• manage day-to-day accounts payable activities. The role will be responsible for
• accurate and timely processing of vendor invoices, vendor reconciliations, payment
• processing, maintaining AP records, and supporting month-end closing and audits.

Role & responsibilities:

• Receive, review, verify, and process vendor invoices accurately and on time.
• Verify invoices against purchase orders, contracts, and supporting documents
• where applicable.
• Ensure proper accounting codes, GL accounts, cost centers, departments,
• and tax treatment are applied.
• Identify and resolve invoice discrepancies with vendors and internal teams.
• Respond to vendor queries regarding invoices, payments, and outstanding
• balances.
• Follow up on missing invoices, credit notes, and supporting documentation.
• Prepare AP aging and other management reports as required.
• Support month-end closing activities related to accounts payable.
• Record accruals and prepaid expenses where applicable.
• Ensure all invoices received before the closing deadline are properly
• accounted for.
• Assist with audit requirements and provide supporting schedules/documents
• to auditors.
• Maintain proper documentation for audit and compliance purposes.
• Identify opportunities to improve AP processes and reduce manual work.

Required Skills & Qualifications:

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 2 - 5 years of experience in Accounts Payable or Finance & Accounting.
• Good understanding of accounting principles and AP processes.
• Experience with ERP/accounting software such as SAP, Oracle, NetSuite, Tally, or similar systems.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and basic formulas.
• Understanding of GST, TDS, and invoice compliance.
• Strong reconciliation and analytical skills.
• Good attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Ability to manage multiple invoices and deadlines effectively