Accounts Payable Clerk

About us

We are champions of rail, inspired to build a greener, more sustainable https://www.thetrainline.com/terms/sustainability-faqs future of travel. Trainline enables millions of travellers to find and book the best value tickets across carriers, fares, and journey options through our highly rated mobile app, website, and B2B partner channels. 

Great journeys start with Trainline 🚄 

Now Europe’s number 1 downloaded rail app, with over 135 million monthly visits and £6.3 billion in annual ticket sales, we collaborate with 270+ rail and coach companies in over 40 countries. We want to create a world where travel is as simple, seamless, eco-friendly and affordable as it should be. 

Today, we're a FTSE 250 company driven by our incredible team of over 1,000 Trainliners from 50+ nationalities, based across London, Paris, Barcelona, Milan, Edinburgh and Madrid. With our focus on growth in the UK and Europe, now is the perfect time to join us on this high-speed journey. 

INTRODUCING THE TRAINLINE FINANCE TEAM 👋

Trainline's Finance team sits at the heart of the business, keeping our financial operations running with accuracy, integrity, and confidence across our UK and international businesses. Within this team, the Financial Control function is responsible for the processes that underpin sound financial management - from month-end reporting to supplier payments - spanning nine Accounts Payable ledgers across the group. As Trainline continues to grow, the Accounts Payable function plays an increasingly important role in maintaining strong financial controls and healthy supplier relationships.

As an Accounts Payable Clerk, you will join a close-knit team of five, reporting to the Accounts Payable Manager. You will take ownership of day-to-day AP activity - from processing invoices and managing multi-currency payment runs to supporting process improvements and the Finance transformation programme. This is a role where your attention to detail and collaborative approach will make a real difference, and you will work closely with colleagues across all departments and offices, as well as with external suppliers and partners.

In this role as the Accounts Payable Clerk, you will...🚄

• Process supplier invoices accurately and efficiently using a 3-way matching process, alongside managing new supplier set-ups and amendments to maintain clean and up-to-date records

• Administer company-issued credit card expenditure and support the AP cashbook, ensuring all transactions are recorded correctly and in a timely manner

• Process weekly multi-currency payment runs for both supplier invoices and employee expenses, ensuring payments are made accurately and in line with Trainline's payment terms

• Investigate and resolve outstanding aged creditor items, proactively working to clear balances and maintain the integrity of the ledger

• Assist with AP month-end close procedures and support the Treasury team with any AP payment-related queries

• Support non-finance colleagues with the purchasing process, including guidance on raising and receipting purchase orders, helping to ensure smooth invoice processing across the business

• Manage incoming internal and external queries via the Accounts Payable mailbox, providing clear and timely responses to suppliers and stakeholders alike

• Identify and help implement process improvements within the AP function, contributing to Trainline's Finance transformation programme by testing new tools, streamlining workflows, and documenting best practices

We'd love to hear from you if you have...🔍

• Solid experience in an Accounts Payable role within a medium or large corporate environment, with a good understanding of end-to-end AP processes including invoice processing, payment runs, and supplier reconciliations

• Knowledge of UK and international VAT treatment, alongside a grounding in basic accounting principles

• Experience working with an ERP system such as Microsoft Dynamics 365 or similar

• Strong attention to detail and numeracy, with a problem-solving mindset and the ability to investigate and resolve discrepancies effectively

• A confident communication style, able to explain AP issues clearly and constructively to non-finance colleagues and external suppliers

• Excellent personal organisation and time management, with the ability to prioritise and meet deadlines comfortably in a busy finance environment

• Intermediate or advanced Excel skills, and an openness to using emerging tools and technologies - including AI - to drive efficiency and improve ways of working

• Ideally, some exposure to international AP ledgers or multi-entity environments, and experience supporting or contributing to continuous improvement initiatives within a team

More information:

Enjoy fantastic perks like private healthcare & dental insurance, a generous work from abroad policy, 2-for-1 share purchase plans, an EV Scheme to further reduce carbon emissions, extra festive time off, and excellent family-friendly benefits. 

We prioritise career growth with clear career paths, transparent pay bands, personal learning budgets, and regular learning days. Jump on board and supercharge your career from day one! 

We're operating a hybrid model and ask that Trainliners work from the office a minimum of 60% of their time over a 12-week period. We also have a 28-day Work from Abroad policy.

Our values represent the things that matter most to us and what we live and breathe everyday, in everything we do: 

• 💭 Think Big - We're building the future of rail 

• ✔️ Own It - We focus on every customer, partner and journey 

• 🤝  Travel Together - We're one team 

• ♻️ Do Good - We make a positive impact 

We know that having a diverse team makes us better and helps us succeed. And we mean all forms of diversity - gender, ethnicity, sexuality, disability, nationality and diversity of thought. That's why we're committed to creating inclusive places to work, where everyone belongs and differences are valued and celebrated.

Interested in finding out more about what it's like to work at Trainline? Why not check us out on LinkedIn https://www.linkedin.com/company/trainline/, Instagram https://www.instagram.com/lifeattrainline/ and Glassdoor https://www.glassdoor.co.uk/Overview/Working-at-Trainline-EI_IE249203.11,20.htm!