Accounts Payable Associate

Job Title: Accounts Payable Associate

Experience: Fresher / 0-1 year

Education: B.Com or M.Com

Employment Type: Full-time

Process: US Accounts Payable / P2P

Work Schedule: US Shifts(6PM-3AM)

Role Purpose

We are seeking motivated and detail-oriented B.Com / M.Com graduates to join the US Accounts Payable team. This role provides hands-on exposure to invoice processing, vendor support, reconciliations, payment activities, reporting, and financial controls. The selected candidate will receive process training and work under the guidance of experienced team members.

Eligibility Criteria

• B.Com or M.Com graduate from a recognized university.
• Sound understanding of basic accounting concepts, including debit and credit, journal entries, ledgers, accruals.
• Basic knowledge of Accounts Payable and the Procure-to-Pay (P2P) cycle is preferred; formal work experience is not mandatory.
• Comfortable using Microsoft Excel and learning ERP or finance applications.
• Good verbal and written English communication skills.

Willingness to work in shifts aligned with business and client requirements (Night shift).

Key Responsibilities

Invoice Processing

• Assist in processing PO and non-PO invoices in accordance with documented procedures and approval requirements.
• Validate invoice details such as vendor name, invoice number, date, amount, tax, payment terms, and account coding.
• Support 2-way and 3-way matching of invoices against purchase orders and goods receipts.
• Identify missing information, duplicate invoices, or basic mismatches and escalate exceptions to the appropriate team member.
• Maintain accurate records and supporting documentation for processed transactions.

Payment and Vendor Support

• Assist with payment preparation and review activities based on approved payment schedules.
• Support checks for blocked, disputed, or overdue invoices and help track them to closure.
• Assist with vendor creation or modification requests by validating required documents and approvals.
• Respond to routine vendor queries regarding invoice or payment status using approved communication templates.
• Coordinate with Procurement, Receiving, and internal business teams to resolve basic Accounts Payable issues.

Reconciliation, Reporting, and Controls

• Assist with vendor statement reconciliations and follow-up on open or unmatched items.
• Support the preparation of daily, weekly, and monthly process reports.
• Help monitor invoice volumes, pending approvals, exceptions, and ageing items.
• Provide support during month-end activities, including open-invoice review, accrual support, and reconciliation tasks.
• Follow established policies, internal controls, data-confidentiality requirements, and service-level timelines.

Knowledge and Technical Skills

• Basic understanding of Accounts Payable, invoice processing, purchase orders, vendor management, and payment cycles.
• Working knowledge of Microsoft Excel, including basic formulas, sorting, filtering, and lookup functions; knowledge of PivotTables is an advantage.
• Awareness of ERP systems such as Microsoft Dynamics 365, SAP, Oracle, Ariba, Concur, or similar applications is desirable but not mandatory.
• Ability and willingness to learn finance systems, invoice-workflow tools, and client-specific processes.

Core Competencies

Attention to Detail: Checks information carefully and maintains accuracy.

Learning Agility: Quickly understands new processes, systems, and feedback.

Problem Solving: Investigates basic discrepancies and seeks timely guidance.

Communication: Communicates clearly and professionally with stakeholders.

Ownership: Takes responsibility for assigned tasks and follows through.

Teamwork: Collaborates respectfully in a process-driven environment.

What the Role Offers

• Structured exposure to end-to-end US Accounts Payable and Procure-to-Pay processes.
• On-the-job training on invoice processing, reconciliations, controls, reporting, and ERP workflows.
• Opportunity to build a career in Finance & Accounting operations within a professional team environment.