Accounts Payable Associate

Job Title: Accounts Payable Associate

Department: Finance & Accounting

Function: US Accounts Payable / P2P

Location: Noida (Onsite)

Shift: 6:00 PM – 3:00 AM (US Shift)

Job Summary:

We are seeking motivated and detail-oriented candidates with 6 months to 1 year of experience to support the US Accounts Payable team. The role involves invoice processing, vendor support, reconciliations, payment activities, reporting, and financial controls. The selected candidate will receive process training and work under the guidance of experienced team members.

Key Responsibilities:

Invoice Processing:

• Assist in processing PO and non-PO invoices in accordance with documented procedures and approval requirements.
• Validate invoice details such as vendor name, invoice number, date, amount, tax, payment terms, and account coding.
• Support 2-way and 3-way matching of invoices against purchase orders and goods receipts, where applicable.
• Identify missing information, duplicate invoices, or basic mismatches and escalate exceptions to the appropriate team member where required.
• Maintain accurate records and supporting documentation for processed transactions.

Payment and Vendor Support:

• Assist with payment preparation and review activities based on approved payment schedules.
• Support checks for blocked, disputed, or overdue invoices and help track them to closure.
• Assist with vendor creation or modification requests by validating required documents and approvals.
• Respond to routine vendor queries regarding invoice or payment status using approved communication templates.
• Coordinate with Procurement, Receiving, and internal business teams to resolve basic Accounts Payable issues.

Reconciliation, Reporting, and Controls:

• Assist with vendor statement reconciliations and follow-up on open or unmatched items.
• Support the preparation of daily, weekly, and monthly process reports.
• Help monitor invoice volumes, pending approvals, exceptions, and ageing items.
• Provide support during month-end activities, including open-invoice review, accrual support, and reconciliation tasks.
• Follow established policies, internal controls, data-confidentiality requirements, and service-level timelines.

Knowledge and Technical Skills

• B.Com or M.Com graduate.
• 6 months to 1 year of experience in Accounts Payable / Procure-to-Pay processes.
• Sound understanding of basic accounting concepts, including debit and credit, journal entries, ledgers, and accruals.
• Basic understanding of Accounts Payable, invoice processing, purchase orders, vendor management, and payment cycles.
• Working knowledge of Microsoft Excel, including basic formulas, sorting, filtering, and lookup functions; knowledge of PivotTables is an advantage.
• Good verbal and written English communication skills.
• Comfortable using Microsoft Excel and learning ERP or finance applications.
• Awareness of ERP systems such as Microsoft Dynamics 365, SAP, Oracle, Ariba, Concur, or similar applications is desirable.
• Willingness to work in the 6:00 PM – 3:00 AM US shift aligned with business and client requirements.

Core Competencies:

• Attention to Detail – Checks information carefully and maintains accuracy.
• Learning Agility – Quickly understands new processes, systems, and feedback.
• Problem Solving – Investigates basic discrepancies and seeks timely guidance.
• Communication – Communicates clearly and professionally with stakeholders.
• Ownership – Takes responsibility for assigned tasks and follows through.
• Teamwork – Collaborates respectfully in a process-driven environment.

Preferred Qualifications:

• Exposure to US Accounts Payable and Procure-to-Pay processes.
• Ability and willingness to learn finance systems, invoice-workflow tools, and client-specific processes.
• Exposure to invoice processing, reconciliations, controls, reporting, and ERP workflows.

What the Role Offers:

• Structured exposure to end-to-end US Accounts Payable and Procure-to-Pay processes.
• On-the-job training on invoice processing, reconciliations, controls, reporting, and ERP workflows.
• Opportunity to build a career in Finance & Accounting operations within a professional team environment.