Accounts Payable Associate

AP Invoice Scanning Job Description:

• Process AP invoices accurately, timely, and in compliance with defined SOPs and controls.
• Support invoice scanning, data capture, validation, processing, and exception handling.
• Ensure adherence to quality, productivity, TAT/SLA, compliance, and internal control requirements.
• Knowledge of AP payment processing is an added advantage.

Key Responsibilities:

• Scan, upload, index, and validate AP invoices and supporting documents.
• Process:
• PO and Non-PO invoices
• T&E, Service and material invoices
• Credit notes, debit notes, and prepayments
• Validate invoices against PO, vendor, tax, and supporting documentation requirements.
• Identify and resolve/escalate:
• Invoice discrepancies
• Duplicate invoices
• Missing or unclear documents
• Processing exceptions
• Maintain high processing accuracy and quality in a high-volume environment.
• Meet defined productivity, TAT/SLA, and quality targets.
• Maintain quality/error logs and support corrective actions.
• Monitor and follow up on pending and aged invoices.
• Ensure strict adherence to SOPs, compliance requirements, accounting guidelines, and internal controls.
• Maintain accurate transaction records and support operational reporting.
• Support audit requirements and provide required documentation.
• Identify opportunities for process improvement and efficiency enhancement.
• Ensure no compromise on accuracy, quality, compliance, or controls.