Accounts Payable Assistant

JOB DESCRIPTION

ROLE: ACCOUNTS PAYABLE ASSISTANT

REPORTS TO: PRIYANKA CHAVAN

LOCATION: Vadodara, India

RESPONSIBILITIES:

Accounts Payable Operations

• Process and verify supplier invoices for accuracy, completeness, and compliance with company policies.

• Ensure timely and accurate posting of invoices in the accounting system.

• Match invoices with Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.

• Resolve invoice discrepancies by coordinating with Procurement, Stores, and Suppliers.

• Reconcile supplier statements and investigate outstanding balances.

• Monitor accounts payable aging and ensure payments are made within agreed credit terms.

• Prepare and process vendor payments through bank transfers, electronic payments, and other approved methods.

• Maintain accurate supplier master data, including banking and tax information.

• Support month-end and year-end closing activities, including accruals and AP reconciliations.

• Ensure compliance with internal controls, audit requirements, and company policies.

Additional qualities required

• Prepare AP aging reports, payment forecasts, and vendor outstanding reports.

• Analyze large datasets and generate management reports using Excel.

• Develop and maintain AP trackers, reconciliation schedules, and dashboards.

• Automate routine reports using advanced Excel tools and formulas.

• Provide data analysis and reporting support to Finance Management.

Key Competencies

• Strong accounting and reconciliation skills.

• Excellent analytical and problem-solving abilities.

• High attention to detail and accuracy.

• Effective communication and stakeholder management.

• Ability to work under deadlines and manage multiple priorities.

• Strong organizational and time-management skills.

Preferred Experience

• Handling high-volume invoice processing.

• Multi-location or multi-currency operations.

• AP reporting and MIS preparation.

• Process improvement and automation initiatives using Excel.

Qualifications

• Bachelor's Degree in Commerce, Accounting, Finance, or a related field.

• 3- 6 years of experience in Accounts Payable or Finance Operations.

• Experience working with accounting systems.