Accounts Payable Accountant-Noida

About Company

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

Key Responsibilities

1. Invoice Processing & Review

• Process and review PO and Non-PO invoices within agreed timelines.
• Perform 2-way/3-way matching of PO, GRN/receipt and invoices.
• Validate invoices against supporting documents, contracts, approvals and business rules.
• Check accounting entries, GL coding, duplicate invoices and statutory requirements.
• Process/review employee claims and validate supporting documents and approvals.
• Perform advance adjustment/knock-off and handle invoice exceptions.
• Review processed invoices before further workflow/approval.
• Monitor pending invoices, processing errors and SLA adherence.

2. Vendor Master Management

• Process and review vendor creation and modification requests.
• Validate supporting documents and completeness of vendor information.
• Process approved requests in D365/Navision and other designated systems.
• Follow up on pending approvals with relevant stakeholders.
• Support duplicate/inactive vendor reviews.
• Maintain trackers and prepare Vendor Master MIS.

3. Vendor Payments

• Review invoices and transactions due for payment.
• Prepare and review vendor-wise payment proposals.
• Validate payment amount, due date, vendor details and approved payment/bank information.
• Identify payment exceptions and coordinate for resolution.
• Prepare and validate payment files/instructions.
• Process/monitor payments through the H2H platform.
• Track successful, failed, rejected and returned payments.
• Perform payment reconciliation and follow up on unreconciled transactions.
• Prepare payment-related MIS.

4. Vendor Reconciliation

• Obtain vendor statements and reconcile them with D365/Navision records.
• Identify invoice/payment mismatches, debit/credit balances and unapplied payments.
• Prepare reconciliation statements and maintain ageing of open items.
• Follow up with vendors, AP teams and business stakeholders for resolution.
• Escalate long-outstanding and unreconciled items.
• Review reconciliation quality and prepare monthly reconciliation MIS.

5. AP Month-End Close

• Prepare/review AP accruals and provisions.
• Process AP-related journal entries, adjustments, reversals and reclassifications.
• Perform AP sub-ledger vs GL reconciliation.
• Investigate reconciliation differences and aged/open balances.
• Ensure invoices are processed as per month-end cut-offs.
• Prepare AP ageing, open-item, accrual and provision schedules.
• Support month-end/year-end closing and audit requirements.

6. Compliance, Controls & MIS

• Ensure transactions comply with company policies, approval requirements and business controls.
• Ensure appropriate GST/TDS and statutory compliance while processing invoices.
• Maintain process trackers and operational records.
• Prepare daily/monthly MIS, ageing, exception and pending reports.
• Support internal and statutory audits by providing documentation and explanations.

Required Qualifications

• B.Com / M.Com / MBA (Finance) / CA Inter
• 1-6 years of relevant Accounts Payable / P2P experience
• Hands-on experience across Invoice Processing, Vendor Payments, Vendor Master, Reconciliation and Month-End activities
• Experience in handling/reviewing team deliverables preferred
• Working knowledge of GST, TDS and statutory compliance"