Accounts & Operations Executive

Executive - Accounts, Admin & HR Support

ZoTok.ai Hyderabad. Full-Time General Shift. Work From Office.

Job Summary

We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts - someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement - including creating fun content for our Instagram and LinkedIn.

This role is ideal for someone who is not looking to be boxed in - someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.

Responsibilities

• Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally - sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility.
• Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments.
• Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports.
• Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy.
• GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team.
• Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes.
• Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures.
• Office Upkeep: Oversee day-to-day office operations - housekeeping, facility coordination and ensuring a clean, functional workspace.
• Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out.
• Asset Register: Maintain an accurate register of office and IT assets - issuance, returns and condition tracking.
• Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed.
• HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities.
• Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events - your energy and ideas are welcome here.
• Social Media Content: This is where your enthusiasm matters - capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoToks Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus.
• Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.

What we are looking for

• Experience: 1.5-3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage.
• Education: B.Com, BBA or any graduate. Commerce background preferred.
• Tally: Proficiency in Tally ERP / Tally Prime is essential - non-negotiable.
• Accounts Knowledge: Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking.
• MS Office: Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting.
• Social Media Enthusiasm: Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required - a creative instinct and willingness to try is what matters.
• Attitude: Organised, proactive and cheerful. Someone who genuinely enjoys being around people and contributing to a positive office culture.
• Communication: Good verbal and written communication in English and Telugu / Hindi.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.