Accounts & Legal Executive

Key Responsibilities

1. Accounting & Finance

• Handle complete day-to-day accounting activities of the company.
• Record sales, purchases, expenses, receipts, payments, journal entries, and other financial transactions.
• Manage accounts payable and accounts receivable.
• Prepare and issue customer invoices and maintain proper billing records.
• Monitor customer outstanding payments and coordinate for collections.
• Process vendor bills and manage vendor payments.
• Perform bank, customer, vendor, and ledger reconciliations.
• Maintain accurate books of accounts in Tally Prime Edit Log Software.
• Assist with monthly and year-end closing activities.
• Prepare MIS reports, expense statements, receivable/payable reports, and other financial information required by management.
• Maintain proper accounting records and supporting documentation.
• Coordinate with auditors for statutory and financial audits.
• Assist management with financial analysis and other accounting requirements.

2. GST, TDS & Tax Compliance

• Handle/coordinate GST and TDS compliance and related filings.
• Prepare and maintain data required for GST returns, TDS returns, reconciliations, and other applicable filings.
• Ensure timely payment of statutory dues.
• Coordinate with CA/tax consultants for income-tax and other tax-related matters.
• Maintain proper records for tax audits and assessments.
• Reconcile GST input/output and investigate discrepancies.
• Maintain a calendar of all statutory due dates.

3. Legal & Contract Management

• Maintain and organize all company legal and contractual documents.
• Coordinate with external lawyers/legal consultants on company legal matters.
• Assist in preparing, reviewing, and maintaining NDAs, vendor agreements, client agreements, service agreements, employment-related documents, and other commercial contracts under the guidance of management/legal counsel.
• Maintain a contract register and track contract expiry, renewal, notice periods, and important obligations.
• Coordinate execution and renewal of agreements with customers, vendors, employees, and business partners.
• Maintain records of legal notices, correspondence, claims, and ongoing legal matters.
• Coordinate with lawyers for responses to legal notices and other legal communications.
• Ensure important legal documents are properly signed, stored, and accessible.
• Escalate significant or complex legal issues to management and external legal counsel.

4. Company & Statutory Compliance

• Maintain records relating to statutory registrations, licenses, certificates, and renewals.
• Coordinate with CA/CS and other professional advisors for applicable company-law and statutory compliances.
• Track important compliance deadlines and ensure timely action.
• Assist with ROC/MCA-related documentation and filings in coordination with the company's CS/consultant.
• Maintain compliance checklists and documentation.
• Coordinate with authorities and professional consultants whenever required.

5. Payroll & Employee-Related Compliance

• Coordinate monthly payroll inputs and salary-related accounting.
• Handle/coordinate applicable PF, ESIC, Professional Tax, TDS, and other employee-related statutory compliances, as applicable.
• Maintain employee-related financial and statutory records.
• Coordinate with HR and external consultants for payroll and compliance matters.
• Assist with full-and-final settlement calculations and documentation.

6. Banking & Administration

• Coordinate with banks for routine banking requirements.
• Maintain bank records and payment documentation.
• Assist with online banking transactions and payment processing as authorized.
• Maintain company insurance, registrations, subscriptions, and other administrative records.
• Coordinate with vendors and service providers for finance and administrative matters.