Accounts & Finance Assistant (Equity)

Accounts & Finance Assistant (Equity)

We are looking for a detail-oriented and reliable Accounts & Finance Assistant to support the day-to-day maintenance of personal investment, banking and financial records.

The role will primarily involve data entry, Excel-based record keeping, document management, transaction checking and routine financial administration. The candidate will work with equity portfolios, brokerage accounts, bank accounts, Tally and Excel.

This is a back-office operations role. It does not involve investment research, trading or making investment decisions.

Key Responsibilities

1. Equity & Investment Records

• Maintain and update records of all equity investments and trades in Excel.
• Maintain portfolio records on Moneycontrol.
• Maintain organised digital records of contract notes, statements and other investment documents.

2. Bank & Accounts

• Check bank accounts on a daily basis for new transactions.
• Update the central Bank Excel/MIS with receipts, payments, transfers, charges and other transactions.
• Enter payment and bank transactions in Tally.
• Maintain supporting documents for payments and transactions.
• Coordinate quarterly balance confirmations with relevant parties.
• Maintain updated KYC documents and records for bank, brokerage and other financial accounts.

3. Email & Investment Administration

• Regularly monitor email inboxes associated with investment and brokerage accounts.
• Identify and record important communications from banks, brokers and other financial institutions.
• Download and file relevant statements, contract notes and other documents.
• Maintain a tracker of research recommendations received from brokers/research providers.
• Maintain records of recommendations and periodically update their status/performance.
• Track quarterly results and important announcements of portfolio companies.
• Maintain a simple tracker for results, announcements and other important developments.
• Bring important or unusual developments to management's attention.

4. General MIS & Documentation

• Maintain accurate and up-to-date Excel files and trackers.
• Ensure all required daily, weekly and monthly updates are completed on time.
• Maintain proper digital filing and documentation of financial records.
• Prepare periodic Excel summaries and snapshots for management.
• Follow established daily/weekly/monthly checklists.
• Identify missing documents, incomplete entries or discrepancies and report them promptly.
• Assist with other routine finance and investment administration work as required.

Candidate Profile

Education

• B.Com preferred.
• BBA, BA, or other graduate candidates with relevant experience may also be considered.

Experience

• 03 years of experience.
• Candidates with experience in:
• Accounts
• Back-office operations
• Banking operations
• Stock broking
• Wealth management
• Investment operations
• Data entry/MIS
  will be preferred.

Required Skills

• Good Excel skills.
• Basic knowledge of Tally.
• Basic understanding of accounting and financial transactions.
• Good numerical ability.
• Fast and accurate data entry.
• Comfortable working with online banking and brokerage platforms.
• Good attention to detail.
• Good written and spoken English.
• Comfortable working with repetitive daily processes and checklists.

Excel Skills Expected

The candidate should be comfortable with:

• Sorting and filtering
• Basic formulas
• SUM/SUMIF/SUMIFS
• VLOOKUP/XLOOKUP
• Conditional formatting
• Basic Pivot Tables
• Formatting and maintaining large Excel sheets

Advanced Excel is not required, but the candidate should be willing to learn.

Compensation

Salary: 20,000 - 25,000 per month