Accounts Executive

Job Description / Responsibilities

• Maintain the Academy's books of account in Tally, Zoho Books or equivalent accounting software, with entries posted on time and kept current
• Record and reconcile student fee collections, instalments and refunds against the Academy's bank account
• Track student receivables, follow up on outstanding instalments, and keep a clear ageing position at all times
• Process vendor bills, staff reimbursements and Academy expenses, and maintain the supporting documentation
• Reconcile bank statements, petty cash and online payment settlements
• Prepare monthly collection, expense and receivable reports for management, and maintain accurate Excel trackers for fees, budgets and spend against plan
• Flag discrepancies and missing documentation early, and keep records organised and audit-ready throughout the year
• Prepare and hand over the data the company's CA firm needs for GST, TDS and statutory filings, and respond to their queries
• Coordinate with the admissions and operations team so that fee records and enrolment records agree
• Statutory filings stay with the company's CA firm; this role prepares and reconciles the data those filings run on.

Desired profile of the candidate

• Organised, accurate and comfortable owning a set of books without close supervision. Honest and discreet with financial information, willing to follow up on what is outstanding, and able to work steadily through routine entries while still noticing when a number looks wrong.
• Accuracy and attention to detail, with the discipline to keep records current rather than catching up later. Good verbal and written communication.
• Preferred: experience in an education institution, training organisation or a service business with recurring collections; exposure to online fee collection, UPI settlements or payment gateways.
• Preferred candidate age 21-35 years. Full-time availability, Monday to Saturday, on-site in Kochi.

Experience - 2-3 years of hands-on accounting or bookkeeping experience.

Location of Candidate - Kochi / Ernakulam, or able to commute to Aluva daily for a fully on-site role.

Qualification - B.Com, M.Com, CA Inter, CMA Inter or an equivalent commerce qualification

Required Skill Set (In case of IT requirements)

• Strong working knowledge of Excel - formulas, lookups, pivot tables, reconciliation sheets and trackers
• Practical experience with accounting software such as Tally, Zoho Books or equivalent
• Sound grasp of everyday accounting - vouchers, ledgers, reconciliations, receivables and payables
• Working awareness of how GST and TDS affect day-to-day entries (the filings themselves are handled by the company's CA firm)
• Comfort with AI tools for everyday work is useful; training will be provided.

Relevant Industry - Education / Ed-tech / Professional Training - accounts and bookkeeping.