Accounts Executive

Role Overview

The Accounts Executive keeps HUMANITI Academy's books - fee collections, student receivables, the Academy's bank account, vendor payments and day-to-day expenses - accurate and current enough that every month closes without a scramble. Statutory filings such as GST and TDS stay with the company's CA firm; this role prepares and reconciles the data those filings run on, and is the Academy's point of contact for them.

Key Responsibilities

ACCOUNTS & BOOKKEEPING

• Maintain the Academy's books of account in Tally, Zoho Books or equivalent accounting software, with entries posted on time and kept current
• Record and reconcile student fee collections, instalments and refunds against the Academy's bank account
• Track student receivables, follow up on outstanding instalments, and keep a clear ageing position at all times
• Process vendor bills, staff reimbursements and Academy expenses, and maintain the supporting documentation
• Reconcile bank statements, petty cash and online payment settlements

REPORTING & CONTROLS

• Prepare monthly collection, expense and receivable reports for management
• Maintain accurate Excel trackers for fees, budgets and spend against plan
• Flag discrepancies, missing documentation and unusual items early rather than at month-end
• Keep records organised and audit-ready throughout the year

COORDINATION

• Prepare and hand over the data the company's CA firm needs for GST, TDS and statutory filings, and respond to their queries
• Coordinate with the admissions and operations team so that fee records and enrolment records agree
• Support the Academy with finance-related administrative work as required

Required Qualifications & Skills

• B.Com, M.Com, CA Inter, CMA Inter or an equivalent commerce qualification
• 2 to 3 years of hands-on accounting or bookkeeping experience
• Strong working knowledge of Excel - formulas, lookups, pivot tables, reconciliation sheets and trackers
• Practical experience with accounting software such as Tally, Zoho Books or equivalent
• Sound grasp of everyday accounting - vouchers, ledgers, reconciliations, receivables and payables
• Working awareness of how GST and TDS affect day-to-day entries (the filings themselves are handled by the company's CA firm)
• Accuracy and attention to detail, with the discipline to keep records current rather than catching up later
• Good verbal and written communication
• Full-time availability, MondaySaturday, on-site in Kochi

Preferred / Good to Have

• Experience in an education institution, training organisation, or a service business with recurring collections
• Exposure to online fee collection, UPI settlements or payment gateways
• Comfort with AI tools for everyday work - training will be provided

Personal Attributes

Organised, accurate and comfortable owning a set of books without close supervision. Honest and discreet with financial information, willing to follow up on what is outstanding, and able to work steadily through routine entries while still noticing when a number looks wrong.

Employment Details & Compensation

Working Hours: 9:00 AM 6:00 PM, MondaySaturday

Preferred Candidate Age: 2135 years