Accounts Executive

Key Roles & Responsibilities

1. Billing & Documentation

• Prepare and submit client, vendor, and subcontractor bills accurately and on time.
• Handle E-Way Bills and Delivery Challans as per statutory requirements.
• Request work orders from the concerned department and follow up for timely approvals.
• Track the status of bills and update the purchase sheet regularly.
• Ensure proper documentation is maintained for all billing activities.

2. Tracker & Data Management

• Update and maintain tracker sheets on a daily basis.
• Manage and monitor hiring-related tasks through the tracker.
• Update the GST Purchase Sheet and upload the details in the Onsite system.
• Keep planning sheets updated to support accurate billing and reporting.
• Maintain Google Sheets for unloading payment records from all project sites.

3. Payment & Expense Management

• Collect unloading payment details from all sites and update records accurately.
• Manage monthly expenses and maintain petty cash records.
• Verify supporting documents before processing payments and billing.

4. Coordination & Follow-up

• Coordinate with site teams to obtain accurate billing and unloading details.
• Follow up with internal departments for pending work orders and bill approvals.
• Ensure timely communication with stakeholders to avoid billing delays.
• Coordinate with project and planning teams for accurate execution data.

5. Record Keeping & Compliance

• Maintain organised records of bills, work orders, GST documents, and payment details.
• Ensure billing documents comply with company policies and statutory requirements.
• Update all relevant records in the ERP/Onsite system on time.