Accounts Executive

Job Purpose

The Junior Accounts Manager will be responsible for managing day-to-day accounting operations, ensuring accurate and timely recording of financial transactions, supporting statutory compliance, handling reconciliations, and assisting the Finance team in financial reporting and management requirements.

1. Accounting Operations

• Record and verify day-to-day accounting transactions in ERPNext.
• Process purchase, sales, receipt, payment, journal, expense, and other accounting entries.
• Ensure proper accounting classification, supporting documentation, approvals, and cost-centre allocation.
• Review accounting entries for accuracy and completeness.
• Maintain proper documentation and filing of accounting records.
• Ensure timely closure of daily and monthly accounting activities.

2. Accounts Payable

• Verify vendor invoices against purchase orders, work orders, GRNs, and supporting documents.
• Process vendor payments based on approved payment requests and agreed payment terms.
• Monitor vendor outstanding balances and resolve discrepancies.
• Prepare vendor ageing reports and follow up for confirmations/reconciliations.
• Ensure payments are supported by proper approvals and documentation.

3. Accounts Receivable

• Record customer invoices and receipts accurately and on time.
• Monitor customer outstanding balances and ageing.
• Coordinate with commercial/operations teams for collection follow-ups.
• Reconcile customer accounts and resolve discrepancies.
• Assist in preparing receivable ageing and collection reports.

4. Bank & Cash Management

• Record and reconcile bank transactions regularly.
• Prepare bank reconciliation statements (BRS).
• Monitor bank balances and coordinate with the Finance team for fund requirements.
• Verify payment requests and ensure appropriate approvals before processing.
• Maintain proper records of cash and bank transactions.

5. Statutory Compliance

• Assist in preparation and timely filing of applicable statutory returns and payments.
• Support GST, TDS, professional tax, PF, ESI, and other applicable compliance activities.
• Verify tax deductions and ensure appropriate accounting and documentation.
• Coordinate with consultants and auditors for statutory requirements.
• Maintain compliance-related records and supporting documents.

7. Reconciliations & Controls

• Perform regular reconciliation of bank, customer, vendor, employee advance, loan/advance, inter-company, and statutory ledgers.
• Identify discrepancies and ensure timely resolution.
• Maintain appropriate internal controls over accounting transactions.

9. Audit Support

• Coordinate with internal, statutory, tax, and other auditors.
• Provide ledgers, schedules, invoices, confirmations, reconciliations, and other supporting documents.
• Track audit queries and ensure timely submission of responses.
• Implement agreed corrective actions within assigned responsibilities.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• CA Inter / CMA Inter / M.Com qualification will be an added advantage.
• Strong knowledge of accounting principles and financial processes.
• Good working knowledge of ERP/accounting software, preferably ERPNext.
• Working knowledge of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and basic financial reporting.

Experience

• 36 years of relevant experience in Finance & Accounts.
• Experience in accounts payable, receivables, bank reconciliation, statutory compliance, and month-end closing.
• Experience working with ERP systems will be preferred.

Key Skills

• Strong accounting and reconciliation skills.
• Good knowledge of GST and TDS.
• Strong MS Excel skills.
• ERP/accounting software proficiency.
• Analytical and problem-solving ability.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and meet deadlines.
• Strong follow-up and documentation skills.
• High level of integrity and confidentiality.