Accounts Executive

Job description

Job Purpose

Drive team, provide financial/ MIS reports and interpreting financial information to Sr. Manager and ongoing support to the Accounting functionalities with particular focus on accounts payable/Receivable/ GL/Reporting/Crew manning

Key Result Areas (KRAs)

• Outline the principle accountabilities /performance areas. Detail the expected outcomes / deliverables of the role. Prepare Reports on cash receipts, accounts receivable and bad debts
• Provide weekly reports for management as well as Month End reports
• Escalate credit and collections concerns to GM/Sr. Manager
• Drive the team to prioritize the past dues and expedite collections to keep the bookclean
• Drive process improvements to optimize cash flow and effectively manage receivables
• Ensure nomiss out in integrating monthly bills on Ship management fee, postage & Recruitment fee
• Ensure all deliverables to internal/external stake holders as per KPI
• Responsible to complete monthly financial reports, funds position report, Lube Oil report, Schedules, Fund requests submissions
• Drive team to obtain owner's approvals for non-Budget expenses
• Close Follow-up on Eye share/Open PO Ageing for clearing pending invoices, yearly approved budgets, Signed SMA, pending collectibles
• Ensure quick turnaround time in replying to queries of owners/ auditors/management
• Follow-up with Technical team to close Pre- Delivery /Dry Dock to enable the collection with in 6 months
• Ensure NIL outstanding on OPEX fund requests on monthly basis and collection of Non-Budget expense on immediate basis.
• Keep track of Yearly billings like Suptd. Travel days. In the event of hand vessel handover, ensure to monitor billing of severance cost, recruitment cost etc.
• Analyse challenges affecting the efficiency of the AR team in managing open receivables.