Accounts Executive

Role & responsibilities

Job Purpose

To manage day-to-day accounting operations, ensure accurate and timely recording of financial transactions, support month-end closing and reconciliations, and ensure compliance with applicable statutory and company requirements.

Key Responsibilities

1. Accounts Payable & Receivable

Process and verify vendor invoices, purchase invoices and expense claims.

Ensure timely booking and processing of vendor payments.

Monitor customer outstanding and follow up for collections.

Perform customer and vendor ledger reconciliation.

Resolve discrepancies in invoices, payments and accounting entries.

2. General Accounting Operations

Maintain accurate accounting records and ensure timely posting of transactions.

Handle journal entries, provisions, accruals and expense accounting.

Perform bank, cash, vendor and customer reconciliations.

Support inter-company and branch accounting activities, wherever applicable.

Ensure proper accounting documentation and filing.

3. Month-End & Year-End Closing

Support monthly, quarterly and annual closing activities.

Prepare schedules for provisions, accruals, prepaid expenses and other balance-sheet items.

Assist in preparation of trial balance and financial statements.

Ensure timely completion of closing activities and reconciliation of ledgers.

4. GST & Statutory Compliance

Support GST-related accounting and reconciliation activities.

Assist in preparation of data for GST returns and statutory filings.

Ensure proper accounting of TDS and other applicable statutory deductions.

Coordinate with internal/external auditors and consultants for required information.

5. MIS & Reporting

Prepare regular accounts-related MIS and management reports.

Provide details and schedules required by management.

Analyse outstanding, expenses, ageing and other financial data.

Ensure accuracy and timely submission of reports.

6. Audit & Internal Controls

Provide necessary documents and schedules for statutory, internal and tax audits.

Ensure compliance with company accounting policies and internal controls.

Identify discrepancies and assist in implementing corrective actions.

Maintain proper supporting documentation for all accounting transactions.

7. ERP & Process Management

Ensure accurate and timely transaction processing in the ERP/accounting system.

Coordinate with other departments for purchase, sales, expenses and payment-related transactions.

Support process improvements and automation in accounting operations.

Key Skills & Competencies

Strong knowledge of accounting principles and practices.

Good understanding of GST, TDS and statutory accounting requirements.

Experience in Accounts Payable, Accounts Receivable and General Ledger.

Strong reconciliation and analytical skills.

Good knowledge of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic data analysis.

Experience in ERP/accounting software such as SAP, Tally, Oracle, Dynamics or similar.

Good communication and coordination skills.

Attention to detail and accuracy.

Ability to meet deadlines and work independently.

Qualification

B.Com / M.Com preferred.

Experience

46 years of relevant experience in Finance & Accounts operations.

Experience in a pharmaceutical, manufacturing or FMCG environment will be preferred.

Key Performance Indicators (KPIs)

Accuracy and timeliness of accounting entries.

Timely vendor payments and customer reconciliation.

Timely completion of bank and ledger reconciliations.

Accuracy and timeliness of GST/TDS-related data.

Timely month-end closing.

Reduction of outstanding reconciliation items.

Audit compliance and timely submission of audit schedules.

Preferred candidate profile